Policies and Procedures
The CVCC Policy and Procedure Manual ensures consistent compliance of all students, faculty, and staff.
TABLE OF CONTENTS
Section 1 – Board of Trustees and Governance
- Policy 1.1 – Powers and Duties of Trustees
- Policy 1.2 – Trustee Legal Status
- Policy 1.3 – Confidential Information
- Policy 1.4 – Conflict of Interest
- Policy 1.5 – Adopting Policies and Procedures
- Policy 1.6 – Board Meetings and Meeting Procedures
- Policy 1.7 – Board Attorney
- Policy 1.8 – Board Member Duties and Expectations
Section 2 – Administrative
Part 2.1 – Campus Safety and Emergencies
- Policy 2.1.1 – Visitors and Minors on Campus
- Policy 2.1.2 – Campus Safety and Emergency Planning
- Policy 2.1.3 – Hazard Communication Program
- Policy 2.1.4 – Instructional Safety Precautions
- Policy 2.1.5 – Campus Medical Emergencies
- Policy 2.1.6 – Weapons on Campus (cross reference Policy 3.4.3)
- Policy 2.1.7 – Alcohol and Drugs on Campus
- Policy 2.1.8 – Campus Security Reporting – Clery Act (cross reference Policy 5.4.2)
- Policy 2.1.9 – Reporting Crimes and Emergencies on Campus
- Policy 2.1.10 – Communicable Diseases and Occupational Exposure to Bloodborne Pathogens (cross reference Policy 3.4.5)
- Policy 2.1.11 – Adverse Weather/Emergency Closings (cross reference Policy 3.2.11)
- Policy 2.1.12 – Sex Offender Information
Part 2.2 – Facilities
- Policy 2.2.1 – Tobacco Free Campus
- Policy 2.2.2 – Protection and Care of College Property
- Policy 2.2.3 – Facility Use
- Policy 2.2.4 – Naming Buildings and Programs
- Policy 2.2.5 – Use of Alcohol at Campus Events
- Policy 2.2.6 – Scheduling Facilities and Keys to Facilities
- Policy 2.2.7 – Campus Sustainability
- Policy 2.2.8 – Building Maintenance Requests
- Policy 2.2.9 – Service Animals and Other Animals on Campus (cross reference Policy 3.4.9; Policy 5.4.5)
- Policy 2.2.10 – Use of Design Professional Services
- Policy 2.2.11 – Bidding for Construction Work
- Policy 2.2.12 – Sale, Disposal and Lease of College Property
Part 2.3 – Miscellaneous
- Policy 2.3.1 – College Mission Statement
- Policy 2.3.2 – College Planning
- Policy 2.3.3 – Charitable Donations
- Policy 2.3.4 – Traffic Regulations
- Policy 2.3.5 – Campus Free Speech, Distribution of Material and Assembly
- Policy 2.3.6 – College Publications
- Policy 2.3.7 – Americans with Disabilities
- Policy 2.3.8 – College Records
- Policy 2.3.9 – Personal Use of College Property
- Policy 2.3.10 – Public Relations
Section 3 – Human Resources
Part 3.1 – Hiring and Training
- Policy 3.1.1 – Equal Employment Opportunity
- Policy 3.1.2 – Employment
- Policy 3.1.3 – Employment Classifications and Working Hours
- Policy 3.1.4 – Compensatory Time
- Policy 3.1.5 – Re-employment of Retired Persons
- Policy 3.1.6 – Employment of Relatives
- Policy 3.1.7 – Salary Plan
- Policy 3.1.8 – Professional Development
- Policy 3.1.9 – President – Hiring and Duties
Part 3.2 – Leave and Benefits
- Policy 3.2.1 – Benefits
- Policy 3.2.2 – Longevity Pay
- Policy 3.2.3 – Employee Tuition Exemption
- Policy 3.2.4 – Leave
- Policy 3.2.5 – Sick Leave
- Policy 3.2.6 – Annual Leave
- Policy 3.2.8 – Civil Leave
- Policy 3.2.9 – Workers’ Compensation Leave and Benefits
- Policy 3.2.10 – Bonus Leave
- Policy 3.2.11 – Adverse Weather/Emergency Closings
- Policy 3.2.12 – Voluntary Shared Leave
- Policy 3.2.13 – FMLA
- Policy 3.2.14 – Child Involvement Leave
- Policy 3.2.15 – Military Leave
- Policy 3.2.16 – Bereavement Leave
- Policy 3.2.17 – Leave Without Pay
- Policy 3.2.18 – Holidays
- Policy 3.2.20 – Personal Observance Leave
Part 3.3 – Conduct, Evaluation, Discipline, Termination and Grievance
- Policy 3.3.1 – Personnel Files
- Policy 3.3.2 – Evaluations
- Policy 3.3.3 – Code of Employee Conduct
- Policy 3.3.4 – Discipline Action, Suspension and Dismissal
- Policy 3.3.5 – Contract Nonrenewal and Resignations
- Policy 3.3.6 – Right of Appeal
- Policy 3.3.7 – Discrimination and Harassment (cross reference Policy 5.3.4)
- Policy 3.3.8 – Grievance
- Policy 3.3.9 – Reduction in Force/Involuntary Leave without Pay
Part 3.4 – Miscellaneous HR Matters
- Policy 3.4.1 – Conflict of Interest (cross reference Policy 1.4)
- Policy 3.4.2 – Employee Political Activity
- Policy 3.4.3 – Weapons on Campus (cross reference Policy 2.1.6)
- Policy 3.4.4 – Alcohol and Drugs on Campus
- Policy 3.4.5 – Communicable Diseases and Occupational Exposure to Bloodborne Pathogens (cross reference Policy 2.1.10)
- Policy 3.4.6 – Academic Freedom
- Policy 3.4.7 – Telecommuting
- Policy 3.4.8 – Secondary Employment
- Policy 3.4.9 – Service Animals and other Animals on Campus (cross reference Policy 5.4.5)
Section 4 – Instructional
Part 4.1 – Curriculum Issues and Academic Advising
- Policy 4.1.1 – Role of Curriculum Personnel in Academic Governance
- Policy 4.1.2 – Academic Programs
- Policy 4.1.3 – Curriculum Development
- Policy 4.1.4 – Instructional Service Agreements
- Policy 4.1.5 – Academic Advising
- Policy 4.1.6 – Academic Terms
- Policy 4.1.7 – FTE Reporting
Part 4.2 – Miscellaneous
- Policy 4.2.1 – Intellectual Property
- Policy 4.2.2 – Live Client Projects
- Policy 4.2.3 – Instructional Material Selection
- Policy 4.2.4 – Instructional Personnel Qualifications
- Policy 4.2.5 – Field Trips
- Policy 4.2.6 – Classroom Management
- Policy 4.2.7 – Accreditation
- Policy 4.2.8 – Honorary Degrees
Section 5 – Student Services
Part 5.1 – Admissions and Financial Aid
- Policy 5.1.1 – Admissions
- Policy 5.1.2 – Acceptance of Transfer Students/Credit
- Policy 5.1.3 – Financial Aid
Part 5.2 – Attendance and Academics
- Policy 5.2.1 – Attendance
- Policy 5.2.2 – Withdrawal from Courses
- Policy 5.2.3 – Auditing Courses
- Policy 5.2.4 – Grading System
- Policy 5.2.5 – Grade Appeal
- Policy 5.2.6 – Academic Probation
- Policy 5.2.7 – Curriculum Prerequisite
- Policy 5.2.8 – Repeating Courses and Course Substitutes
- Policy 5.2.9 – Credits for Prior Learning
Part 5.3 – Discipline and Grievance
- Policy 5.3.1 – Overview of Student Rights
- Policy 5.3.2 – Student Code of Conduct
- Policy 5.3.3 – Student Threat Assessment
- Policy 5.3.4 – Discrimination and Harassment (cross reference Policy 3.3.7)
- Procedure 5.3.4.1 – Sexual Harassment and Sexual Violence (cross reference Procedure 3.3.7.1)
- Procedure 5.3.4.2 – Unlawful Discrimination (cross reference Procedure 3.3.7.2)
- Policy 5.3.5 – Students Alcohol and Drugs on Campus
- Policy 5.3.6 – Student Grievance
Part 5.4 – Miscellaneous
- Policy 5.4.1 – Student Right to Know Act
- Policy 5.4.2 – Campus Security Reporting – Clery Act (cross reference Policy 2.18)
- Policy 5.4.3 – Student Records - FERPA
- Policy 5.4.4 – Use of Student Work
- Policy 5.4.5 – Service Animals and Other Animals on Campus (cross reference Policy 3.4.9)
- Policy 5.4.6 – Student Clubs and Organizations
- Policy 5.4.7 – Intercollegiate Student Athletics
Section 6 – Business Services
Part 6.1 – Tuition, Fees and Refunds
- Policy 6.1.1 – Tuition and Fees
- Policy 6.1.2 – Tuition Residency Requirements
- Policy 6.1.3 – Self-Supporting Course Fees
- Policy 6.1.4 – Tuition/Fee Refunds
Part 6.2 – Fiscal Matters and Investments
- Policy 6.2.1 – Fiscal Year and Budgeting Process
- Policy 6.2.2 – Insurance
- Policy 6.2.3 – Surety Bonds
- Policy 6.2.4 – Facsimile Signatures
- Policy 6.2.5 – Daily Deposits
- Policy 6.2.6 – Audits
- Policy 6.2.7 – Official Depositories and Investments
- Policy 6.2.8 – Disbursement of Funds
- Policy 6.2.9 – Debt Collection
- Policy 6.2.10 – Methods of Payments
- Policy 6.2.11 – Foundation
- Policy 6.2.12 – Review of Grant Funded Projects and Programs
- Policy 6.2.13 – Sound Fiscal and Management Practices
Part 6.3 – Miscellaneous
- Policy 6.3.1 – Bookstore Operations
- Policy 6.3.2 – Vending and Concessions
- Policy 6.3.3 – Expenditure of State Funds
- Policy 6.3.4 – Financial Reimbursements
- Policy 6.3.5 – Chart of Accounts
- Policy 6.3.6 – Contracting Authority
- Policy 6.3.7 – Purchasing
- Policy 6.3.8 – Historically Underutilized Business
- Policy 6.3.9 – Payment Card Security
- Policy 6.3.10 – Identity Theft Red Flag
- Policy 6.3.11 – Foreign National Compliance Policy
- Policy 6.3.12 – Companies that Boycott Israel and Iran Divestment List
Section 7 – Information Technology
- Policy 7.1 – Technology Systems
- Policy 7.2 – Internet and Network Acceptable Use
- Policy 7.3 – Electronic Records Retention
- Policy 7.4 – Electronic Signatures
- Policy 7.5 – Social Media
- Policy 7.6 – Peer-to-Peer File Sharing
- Policy 7.7 – Digital Technology Accessibility
- Policy 7.8 – Information Security Program