Institutions of higher education are required by federal regulations to establish minimum requirements of Satisfactory Academic Progress (SAP) for students receiving financial aid. It is the expectation that students are to achieve minimum levels of progress toward completion of a degree. The progress is measured both qualitatively and quantitatively. The maximum timeframe for an academic program is divided into increments to ensure that the student is making sufficient progress toward completion of the degree. The institution will determine at the end of each increment (semester) if the student has completed a minimum percentage of work toward completion of the degree. All transfer and attempted credit hours at the institution will calculate in this determination, regardless of whether or not the student has received financial aid in the past. The requirements will apply to all students applying for or receiving federal or state aid.

The student is responsible for understanding the SAP policy and for maintaining compliance. The student is also responsible for understanding the consequences for noncompliance. All financial aid recipients are required to meet SAP guidelines established by CVCC and financial aid requirements of progress, pursuant to Federal regulations.

To be eligible for financial aid, students must meet the following minimum guidelines:

Qualitative Standard—Maintain a minimum cumulative GPA of 2.00 each semester as computed by the Office of Scholarships and Financial Aid’s requirements – this may be different than your transcript GPA. Developmental courses are not included in the semester or cumulative GPA.

Quantitative Standard— Complete 67% of all credit hours attempted from the beginning date of enrollment at the college. Developmental course hours are included in this measurement. Cumulative credit hours attempted will include all hours for which the student was enrolled as of the census date of the class (10% point of the class). Transfer credit hours that are accepted toward the student’s educational program will count as both attempted and completed hours.

Maximum Time Frame— Complete the program of study within the maximum timeframe. Federal regulations specify that the timeframe may not exceed 150% of the published length of the program as measured in credit hours. (If the academic program length is 60, hours the maximum timeframe for the program cannot exceed 90 credit hours attempted). Developmental and transfer credits that apply toward the student’s program of study are included in the maximum timeframe.

The Office of Scholarships and Financial Aid will monitor SAP for all students receiving or applying for federal or state aid to ensure that they are making progress toward program completion. SAP will be evaluated at the end of each semester. Students will be notified by email regarding their status. Failure to receive notification will not change the student’s status. Not enrolling for one or more semesters does not change the student’s status.

Cumulative Credit Hours Attempted—Cumulative credit hours attempted are defined as all credit hours attempted at CVCC, and all credit hours transferred from other institutions. Attempted credits include courses with grades of A, B, C, D, F, P (pass), R (repeat), WP (withdraw passing), WF (withdraw failing), or I (incomplete).

Repeated Courses—Repeated courses will be counted as hours attempted, hours completed, and also toward maximum credits allowable for each type of program for financial aid.

Cumulative Credit Hours Completed—Credit hours successfully completed are defined as grades of A, B, C, D or P. Credit hours with a grade of F, WP, WF, I, or R do not count as successfully completed credit hours.

Audited Courses—Credit hours taken for a grade of “audit” do not apply toward a degree program. The grade of “audit” is not included in determining status for financial aid and does not count in the calculation of SAP.

Incomplete Grades—Courses with grades of “I” (Incomplete) will be considered as credit hours attempted and not completed. If the “incomplete” grade resulted in a student being placed on financial aid suspension, once completed, the student must notify the Office of Scholarships and Financial Aid to have his or her progress reevaluated.

Cumulative Grade Point Average—The minimum cumulative GPA for graduation at CVCC is 2.00. The student receiving financial aid must meet the minimum standard of the school.

Course Withdrawals—A withdrawal will count as attempted, but not completed credit hours. A grade of WP will affect the quantitative measure, but not the qualitative measure, as it will not count in the GPA calculation. A grade of WF will affect both the quantitative and qualitative measure, as it will count in the GPA. Any student who withdraws from a class, either officially or unofficially should know how the withdrawal could affect the eligibility for financial aid as determined by the SAP requirements.

Developmental Courses— Developmental courses do not count toward the student’s degree requirements. However, they are calculated in the quantitative and maximum timeframe measures, with the exception of the first 30 credit hours. The grade received for the developmental class is not included in the GPA. To remain in good standing, students enrolled in developmental courses must receive grade of P.

Transfer Students— All transfer credit hours granted to the student will be included in the maximum timeframe measure. Transfer credit hours that are accepted toward the student’s educational program will count as both attempted and completed hours.

Program of Study— Frequent changing of programs without graduating could result in the loss of federal or state eligibility. Students who change programs should be aware that all credit hours attempted, regardless of the program, will count toward satisfactory progress, unless the student graduates. Students who graduate from one program at CVCC, and wish to earn another degree, diploma, or certificate from CVCC will be allowed to complete a new program within a new 150% timeframe excluding any earned hours from the previous program of study that are also required in the new program.

Two Programs of Study— Students who choose two programs of study (pursue multiple programs at the same time) will assume the maximum timeframe of only one academic program.

Summer Session—Credit hours attempted and earned during the summer session are included in the calculation of SAP. Full-time status is the same for summer session as it is for the fall and spring semesters (12 credit hours).

Enrollment Status—Full-time (12 credit hours or more), 3/4 time (9-11 credit hours), half-time (6-8 credit hours), less than half-time (less than 6 credit hours)

Satisfactory — If a student has a 2.0 cumulative GPA and has completed at least 67% of the credit hours on a cumulative basis, and is completing the program of study within the maximum timeframe, the student will receive the SATISFACTORY status.

Warning — If a student does not have a 2.0 cumulative grade point average (GPA) and/or pass at least 67% of the credit hours on a cumulative basis, the student is placed on warning for the next semester attended. A student will be granted only one semester to regain SAP. The student can receive financial aid for the semester he or she is on warning.

For students in clock hour programs, the review of progress will be completed at the point the scheduled clock hours for that payment period are successfully calculated. In order for the student to be eligible for the next payment period, the student must have successfully completed both the clock hours and the weeks of instructional time for the required period.

Suspension — At the end of the warning period, students whose cumulative completion rate and GPA do not meet SAP requirements (67% completion of all hours attempted and a 2.0 cumulative GPA) will be placed on suspension. Students who are suspended will no longer be eligible to receive state or federal financial aid. During this time, the student must pay for college expenses each semester until the SAP requirements are met or may submit a SAP Appeal, if documentation can be provided to indicate extenuating circumstances that impacted academic performance.

Maximum Time Frame — The student’s maximum timeframe to complete a program of study is 150% of the published length of the program. For example, if 64 credit hours are required to complete a degree, the student may attempt a maximum of 96 credit hours before exceeding their eligibility for financial aid (64 x 1.5=96). The student’s entire academic history, including transfer hours accepted from other institutions are considered when evaluating SAP within the established timeframe. Developmental classes (up to 30 hours) are excluded from this calculation. Once the student reaches the maximum number of attempted hours allowed for the program of study, they will receive the maximum timeframe status. During this time, the student must pay for college expenses each semester until the SAP requirements are met or submit a SAP Appeal, if documentation can be provided to indicate extenuating circumstances that impacted academic performance.

Probation on Appeal — When a student has been reinstated by an approved appeal by the SAP Committee, the student will be placed on probation on appeal. This status will hold the student to a higher semester-based standard for SAP evaluation. Probation on appeal students must follow his/her Academic Plan and successfully complete 100% of all attempted credits (no withdrawals, repeats, or incompletes) and earn a 2.5 GPA until degree completion or he or she have met the qualitative, quantitative, and timeframe standards. The student can receive financial aid for the semester he or she is on probation on appeal.

Continue on Appeal — When a student placed on probation on appeal satisfactorily meets the requirements of their Academic Plan, he/she will be placed on continue on appeal. The student must continue to follow his/her Academic Plan and successfully complete 100% of all attempted credits (no withdrawals, repeats, or incompletes) and earn a 2.5 GPA until degree completion or he or she have met the qualitative, quantitative, and timeframe standards. The student can receive financial aid for the semester he or she is continue on appeal.

Suspension on Appeal — When a student placed on probation on appeal does not meet the requirements of their Academic Plan, he/she will be placed on suspension of appeal. During this time, the student is no longer eligible for state or federal financial aid and must pay for college expenses each semester until the SAP requirements are met.

A student may appeal suspension or maximum time frame statuses by submitting Satisfactory Academic Progress Appeal and Academic Plan Form (PDF) to the Office of Scholarships and Financial Aid. As part of the Appeal process, students must submit in writing, along with supporting documentation, (a) the extenuating circumstances and how it directly contributed towards the student’s inability to meet SAP (b) what has changed his/her situation that will allow him or her to make SAP at the next evaluation, and (c) an Academic Plan completed by an academic advisor detailing courses remaining toward graduation.

Students with suspension or maximum timeframe statuses who are seeking to regain eligibility for financial aid through the appeal process will remain ineligible for financial aid until the appeal process is completed and a decision has been made. Students with suspension and maximum timeframe statuses cannot depend on financial aid to pay for costs of tuition, books, and other fees, and should be prepared to pay from their own resources pending the outcome of their SAP Appeal.

The Satisfactory Academic Progress Appeal and Academic Plan Forms, along with all supporting documentation, MUST be submitted to the Office of Scholarships and Financial Aid before the first day of class for the enrolled semester. The SAP Committee will review submitted appeals and determine if justifiable evidence or extenuating circumstances exist and if the student may receive financial aid for a specified probationary semester. All decisions are made on a case-by-case basis. The SAP Committee may have up to seven days to make a determination and the decision will be final. The student will be notified by email of the decision.

Federal regulations give some examples where allowances might be made for mitigating circumstances. Mitigating circumstances are defined as (but not limited to) (1) death of an immediate relative (spouse, parent or legal guardian, brother or sister, child, grandparent) of the student, (2) an injury or extended illness or hospitalization of the student (documented by a doctor) or immediate family member, (documented by a doctor or documentation to show the student’s assistance was needed to provide care for the family member) (3) other special circumstances such as involuntary call to active military duty, unanticipated/serious medical or psychological difficulty causing undue hardship to the student and beyond reasonable control of the student. The extenuating circumstances must have occurred during the semester you received failing grades and/or withdrew from classes.

Circumstances related to the typical adjustment to college life, such as voluntary pause, lapse or termination of employment, pregnancy and childbirth, taking too many classes, frequently changing programs of study, working while attending school, financial issues related to paying bills, childcare issues, incarceration resulting from a guilty verdict and car maintenance/travel to and from campus are not considered extenuating circumstances. Chronic conditions such as (but not limited to) diabetes, migraines, asthma, hypertension, previously diagnosed learning, physical or psychological disabilities and other similar conditions are expected to be managed by the student appropriately for him or her to meet SAP requirements.

A SAP Appeal cannot be based on the student’s lack of knowledge regarding the policy or simply the need for financial aid. A student may not submit an appeal because he or she does not agree with the final decision of the SAP Committee. A SAP Appeal without sufficient explanation and documentation will be denied and incomplete forms will not be reviewed.

If a SAP Appeal is approved, the student will be placed on probation on appeal. This status will hold the student to a higher semester-based standard for SAP evaluation. Probation on appeal students must follow his or her Academic Plan and successfully complete 100% of all attempted credits (no withdrawals, repeats, or incompletes) and earn a 2.5 GPA until degree completion or he or she have met the qualitative, quantitative, and timeframe standards. If the student fails to meet these requirements, the student is no longer eligible for state or federal financial aid and must pay for college expenses each semester until SAP requirements are met. On a case-by-case basis, a second appeal may be considered. However, the student will not be allowed to submit an appeal for the same issue that led to the first appeal. A student must have very unusual circumstances to warrant a second appeal. Consequently, very few second appeals are approved.

If a SAP Appeal is denied, the student must pay for college expenses each semester and earn the deficiency either in the hours, GPA or both (the student cannot make up a deficiency if the appeal was due to exceeding the maximum timeframe to earn a degree). If the student did not maintain SAP due to a deficiency in credit hours, the student may take the credit hours at another institution as long as CVCC accepts the transfer hours. Once the student believes he or she has met the SAP requirements on his or her own, the student must make a request to have their SAP status reevaluated.

It is your responsibility to understand this policy. If, at any time, you have questions regarding this policy, please contact the Office of Scholarships and Financial Aid.

Academic Plans should demonstrate how the student will meet the SAP requirements by a specific point in time. It is important to note that the academic plan developed by the Advising Center and student should reflect realistic and attainable goals for the student. Only in special circumstances, beyond the student’s control, can an academic plan be changed. Before submitting a new academic plan, you must meet with the Office of Scholarships and Financial Aid to ensure your changes can be approved. Submitting a new plan without approval will result with the student receiving a suspension of appeal status. SAP students must follow his or her academic plan and successfully complete 100% of all attempted credits (no withdrawals, repeats, or incompletes) and earn a 2.5 GPA until degree completion or he or she have met the qualitative, quantitative, and timeframe standards.

This policy was revised and updated July 18, 2018 and is effective beginning the 2018 Fall semester.

• The Back2College website offers a free online calculator that students may use to determine the grades, number of credit hours or GPA required to achieve a certain GPA on a 4.0 scale.
• Don’t try to take on more than you can handle. The courses in which you are registered on the first day of class are your attempted hours. Withdrawing from classes from this point on counts as hours attempted but not completed and will impact your completion rate.
• Follow your curriculum carefully. Taking classes outside of your major and/or repeating classes will count against your maximum timeframe.
• Be cautious about changing majors. Timeframes are cumulative and may not start over with a new program.

To view (PDF) documents you may need to download Free Adobe reader at www.adobe.com.

Verification is a process in which information submitted on the Free Application for Federal Student Aid (FAFSA) is reviewed by the Office of Scholarships and Financial Aid to check the accuracy and completeness of the data supplied by the student and/or parent(s). Federal guidelines require that verification be performed on applicants selected by the Central Processing System (CPS) or by the school. At CVCC, federal verification is performed on all applicants selected by the CPS and any other application selected by the college. If selected for verification, the student should immediately submit all requested documentation to the Office of Scholarships and Financial Aid for review.

If selected for verification, there will be an asterisk next to your Expected Family Contribution (EFC) figure on your Student Aid Report (SAR). Students selected for verification will also receive an email from the Office of Scholarships and Financial Aid identifying what documentation will be required before a financial aid award is made. Students may also be selected for verification by the Office of Scholarships Financial Aid.

Many students selected for verification are chosen randomly. However, you are more likely to be selected for verification if the data you provided on the FAFSA was inconsistent, if the FAFSA you submitted was incomplete, or if your FAFSA contained estimated information.

All forms and supporting documentation must be submitted to the Office of Scholarships and Financial Aid. Failure to submit the requested documents will result in a delay of your financial aid.

Students should not send any financial documentation unless requested to do so. CVCC only verifies the FAFSA information of selected students or in special cases when inconsistent information is found. Sending in information that is not required could result in unnecessary delays in the disbursement of your financial aid.

The Office of Scholarships and Financial Aid will not disburse Federal Title IV or need-based institutional aid until the verification process has been completed. Thus, it is very important for students to submit required documentation as soon as possible.

If your FAFSA is selected for verification, participation in the verification process is mandatory and must occur before federal and state aid is disbursed. Students must submit the required documentation. Please note that during the process of verification, new or additional information may be required in order to clarify inconsistencies. The Office of Scholarships and Financial Aid will contact you via your CVCC student email if additional clarification or documentation is needed. It is important to respond to any information requests immediately.

Verification will be completed when all required information is received by the Office of Scholarships and Financial Aid. Financial aid will not be awarded until all submitted documentation has been verified by the Office of Scholarships and Financial Aid Office, and the US Department of Education has received and processed any changes to the latest FAFSA data. If the Office of Scholarships and Financial Aid makes corrections to your FAFSA, you will be notified by email.

• The IRS tax transcript is required for anyone who filed a tax return but did not complete the IRS Data Retrieval. We are unable to accept copies of a tax forms. You must order an official IRS Tax Return Transcript.
• A verification worksheet
• W-2’s showing wages (parent and student if the student is dependent)
• Statement of child support paid
• other documentation as needed

Students and parents should ensure that all documents are signed and the student’s name and ID Number is noted on all pages.

An IRS Tax Return Transcript is NOT the same as a copy of the 1040 Federal income tax return. Federal aid regulations prohibit the use of a copy of a signed tax return as part of the verification process, with a few, rare exceptions. If you cannot use the IRS Data Retrieval function within the FAFSA, and must supply income and tax information for verification, you can obtain a free Federal Tax Return Transcript directly from the IRS by visiting the Get Your Tax Record online request page, by calling 1 (800) 908-9946, or by completing and mailing Form 4506-T, Request for Transcript of Tax Return, selecting the “Return Transcript” option. Further information about IRS tax return transcripts can be found on the IRS website.

Per federal regulations, the Office of Scholarships and Financial Aid cannot accept copies of tax returns for verification purposes, except in rare, special circumstances. Therefore, if tax and income data are requested, students should either update the FAFSA application by using the IRS DRT within the online FAFSA website or provide an official IRS Tax Return Transcript. The IRS DRT may be used to import processed income tax information already within the Internal Revenue Service (IRS) database directly into the FAFSA. Students and parents may elect to use IRS DRT when initially filing a FAFSA. They also may file the FAFSA with estimated data, later utilizing IRS DRT to update the FAFSA after their Federal tax return has been processed. For assistance with the IRS DRT for the FAFSA, visit the FAFSA HELP webpage and click on “IRS DATA RETRIEVAL TOOL.”

A free IRS Tax Return Transcript may be obtained directly from the IRS by online request or by mail, calling 1 (800) 908-9946, or by completing and mailing Form 4506–T (PDF). Visit the IRS Get Transcript Frequently Asked Questions for more information.

There are certain circumstances in which filers cannot or should not attempt use of IRS Data Retrieval and should request the IRS Tax Return Transcript instead if documentation of income/tax info is required for verification. These are:

• Any tax filer whose marital status has changed from the time s/he has filed the FAFSA to present. Use of the IRS DRT will not supply enough information in these cases to accurately complete verification.
  • Filers who were married the previous calendar year but now are separated/divorced should also submit all W-2 forms if selected for verification
  • Filers whose tax filing and marital statuses are inconsistent with reported household information on the FAFSA may be required to send additional documentation.
• Biological/adoptive parents of a dependent student who are unmarried, but live together
• Married tax filers who:
  • file Married-Separately
  • file Head of Household (meeting the special requirements regarding timing and maintenance of a separate household from their spouse). Additional documentation of these circumstances will be requested.
• Filers who have performed a direct rollover of their IRAs in the previous calendar year. Use of the IRS DRT may make it appear that they have a large amount of untaxed income at their disposal. Filers in these circumstances should submit an IRS Tax Return Transcript with the word “Rollover” next to the “Total IRA Distributions” field and a 1099R or other supplemental documentation from the companies verifying the transaction.
• Filers who have accomplished a conversion to a Roth IRA in the previous calendar year. Use of the IRS DRT may make it appear that they have more accessible taxable income. Filers in these circumstances should submit an IRS Tax Return Transcript with the word “Rollover” next to the “Total IRA Distributions” field and a 1099R or other supplemental documentation from the companies verifying the transaction.

There are certain circumstances in which filers cannot or should not attempt use of IRS Data Retrieval and should request the IRS Tax Return Transcript instead if documentation of income/tax info is required for verification. These are:

• Any tax filer whose marital status has changed from the time s/he has filed the FAFSA to present. Use of the IRS DRT will not supply enough information in these cases to accurately complete verification.
  • Filers who were married the previous calendar year but now are separated/divorced should also submit all W-2 forms if selected for verification
  • Filers whose tax filing and marital statuses are inconsistent with reported household information on the FAFSA may be required to send additional documentation.
• Biological/adoptive parents of a dependent student who are unmarried, but live together
• Married tax filers who:
  • file Married-Separately
  • file Head of Household (meeting the special requirements regarding timing and maintenance of a separate household from their spouse). Additional documentation of these circumstances will be requested.
• Filers who have performed a direct rollover of their IRAs in the previous calendar year. Use of the IRS DRT may make it appear that they have a large amount of untaxed income at their disposal. Filers in these circumstances should submit an IRS Tax Return Transcript with the word “Rollover” next to the “Total IRA Distributions” field and a 1099R or other supplemental documentation from the companies verifying the transaction.
• Filers who have accomplished a conversion to a Roth IRA in the previous calendar year. Use of the IRS DRT may make it appear that they have more accessible taxable income. Filers in these circumstances should submit an IRS Tax Return Transcript with the word “Rollover” next to the “Total IRA Distributions” field and a 1099R or other supplemental documentation from the companies verifying the transaction.

If an amended tax return is filed, the following documents are needed:

• A signed copy of the original tax return that was submitted to the IRS
• A Tax Return Transcript from IRS
• A signed copy of the IRS Form 1040X that was submitted to IRS.

Students and/or parents who are required to submit income and tax information for the purposes of verification will only be able to access the IRS Data Retrieval Tool (IRS DRT) or IRS Tax Return Transcript once their Federal income tax returns have been processed by the IRS. If you have been selected for verification and if a tax-filing extension has been completed, you should provide the Office of Scholarships and Financial Aid a copy of the IRS Form 4868, Unexpired IRS approval of extension beyond the automatic 6-month approval, IRS Verification of Non-Filing letter dated after October 1, 2017 and all W-2 forms for the tax year. W-2 forms will be used to estimate the filer’s Adjusted Gross Income (AGI) figure for the purposes of verification. If W-2 forms are unavailable or are not a valid estimate of AGI for the given tax year, a written statement of estimated Adjusted Gross Income may be accepted.

Whether or not you are required to file a Federal income tax return depends on many factors, including your filing status, citizenship, income amount, income sources, age, etc. The IRS website may be used to obtain directions, forms, and answers to frequently asked questions or a qualified tax professional. Students and/or parents whose income falls below the minimum filing threshold for a given tax year should complete the required Verification Worksheet and submit all W-2 forms and/or other statements of income. If evidence suggests that a student or parent should have filed, but did not, this represents conflicting information and must be resolved.

If a student and/or parent is able to obtain alternate official documentation (such as the “Return Transcript for Tax Payer”) directly from the IRS that includes all income and tax information for the tax year to be verified, AND if the Office of Scholarships and Financial Aid (OSFA) judges this alternate documentation to be official and complete, such documentation may be used in rare circumstances to complete the verification process in lieu of the IRS Tax Return Transcript. The OSFA is aware of only the following circumstances in which students and parents who have filed returns cannot use IRS Data Retrieval, nor can they submit an IRS Tax Return Transcript:

• Cases of Identity Theft: The student and/or parent should submit:
  • Statement signed and dated by tax filer indicating they were a victim of IRS-related identity theft and the IRS has been made aware and
  • An IRS Tax Return Database View (TRDBV) transcript
• Filing of Tax Returns Outside the US: When students/ parents are not obligated to file US income tax returns and ONLY file abroad:
  • Citizens of Puerto Rico, Virgin Islands, American Samoa, Northern Mariana Islands, and Guam should submit a signed copy of their commonwealth’s/ territory’s tax return (e.g. the Planilla de Contribución Sobre for residents of PR).
  • Citizens of the Freely Associated States should submit signed copies of Wage and Tax Statements from each employer – and – a signed statement identifying all income and taxes for the tax year.
  • Citizens of foreign countries should submit:
    • A signed and dated copy of the foreign tax return with an English translation of all pertinent fields – and – a monetary conversion of foreign currency to US dollars at the exchange rate in effect when you originally filed your FAFSA, or
    • A signed statement identifying all income and taxes paid for the tax year (for foreign citizens not obligated to file a foreign tax return).

• you are 24 years old;
• you are enrolled in a graduate degree program;
• you are married;
• you have children or other dependents who receive more than half of their support from you;
• both of your parents are deceased;
• you are (or were until age 18) a ward/dependent of the court; or
• you are a veteran of the U.S. Armed Forces.

If none of these statements applies, you must provide parent information on your FAFSA and other financial aid documents. Extenuating circumstances may be reviewed by on a case by case basis to determine whether or not professional judgment may be granted.

YES! Your financial aid will not be disbursed until you have submitted all requested documents and the information has been verified by the Office of Scholarships and Financial Aid. In addition, the US Department of Education must receive and accept changes to the original FAFSA information prior to disbursement.

The verification process is complete when all requested documents have been submitted to the Office of Student Financial Aid and necessary corrections have been made with the Department of Education. Once the verification process is complete, students will be notified of their award package generally within 5–7 days. The student will be directed to log into “MYCVCC Portal” to review their award and other notifications.

During the verification process, information is compared to the original data on the FAFSA and corrections may be made. Once the corrections are made, the corrected data is submitted electronically to the Department of Education. Processing may take 3–5 business days after a corrected FAFSA is received. These corrections may lower or raise the Expected Family Contribution (EFC) figure. Financial need is determined by the EFC, therefore a change to the EFC could impact aid eligibility. If the verification process is completed after a student is initially awarded financial aid, changes to the original aid package may occur. The Office of Scholarships and Financial Aid will notify you of any changes to aid via your CVCC student email account. You may also view your financial information via “MYCVCC Portal” online. In some cases, when financial aid has already been disbursed and the EFC increases after a late verification process, certain forms of aid may have to be returned to the Department of Education.

Students and parents are under no obligation to complete the verification process; however, you are not eligible for federal or state financial assistance. If you do not wish to complete the verification process, you should notify the Office of Scholarships and Financial Aid via email or letter. We will stop the communication process.

CVCC is required to notify the US Office of Inspector General if it is suspected or reported that a student, employee or other individual has misreported information or altered documentation submitted in order for a student to fraudulently obtain federal funds. Knowledge of fraudulent information should be reported to the director in the Office of Scholarships and Financial Aid at (828) 327-7000, ext. 4860 or to the Office of Inspector General at (404) 974-9430.