CVCC Operations Procedures
Information on all established councils at CVCC shall be published on the CVCC Website at:
The Institutional Calendar as published in the CVCC General Catalog can be found at:
Weekly events can be found at:
Business Operating Hours
The CVCC normal business hours of operation are 8:00 AM – 5:00 PM Monday – Thursday. The CVCC campus buildings are open to students from 7:30 AM until 10:00 PM Monday – Thursday. Buildings and the campus are closed at all other times except for scheduled events. The Campus will close on Institutional Holidays.
Employees on Campus
In order to promote safe access to campus, employees must receive permission from their supervisor prior to working on campus during times when the campus is closed. Once approval is received, the employee must submit an email notification to Security (email@example.com) prior to arriving on campus. The notification should include the location (building, room, number.) and time that the employee is planning to be on campus (ex.9:00 AM – 1:00 PM). When the employee is ready to leave campus, the employee is required to send Security an exit email indicating that they are leaving campus.
The college President will make a decision concerning changes in schedules during all adverse weather conditions. Every effort will be made to make decisions prior to 6:00 AM for daytime operations and by 4:00 PM for evening operations. When the decision is made to “Close”, no faculty, staff, or students will be required to report, except for essential personnel as determined by the college President. When a late opening is announced due to weather, all classes and activities scheduled prior to the announced opening time are canceled. Faculty, staff, and students are not expected to arrive on campus until the published opening time. The class schedule resumes at the published opening time. If a class or activity for that day includes time before and after the published opening time, then that class or activity should begin at the published opening time. For example (applies to all Virtual and Seated courses), in a situation where a late opening is announced for 10:00 AM on a Thursday:
- A seated or virtual class scheduled to begin at 9:00 AM and end at 9:50 AM on Thursday would not meet.
- A seated or virtual class scheduled to begin at 9:00 AM and end at 10:20 AM on Thursday would meet for 20 minutes (10:00 AM to 10:20 AM)
- A seated or virtual class scheduled to begin at 10:00 AM and end at 10:50 AM on Thursday would meet for the regularly scheduled 50 minutes.
In situations where the campus is “Closed” or operates under a late opening, Virtual courses are courses that meet online at a designated, synchronous time and will follow the same procedures as those listed above for seated classes. For Virtual and Seated courses that are affected by a closing or a delayed opening for that day, make-up assignments will be posted on Blackboard to be completed.
In some situations, Continuing Education classes may be canceled completely when the college operates under a late opening. Contact the East Campus front office for information regarding class cancellations due to adverse weather.
Employees, students, and visitors who need access to restricted use parking spaces should contact the Office of Safety and Security for information related to these spaces.
Unauthorized vehicles parked in restricted use parking spaces may be ticketed and/or towed at vehicle owner expense. CVCC will not be responsible for vehicles damaged while parked on the school premises, during towage, or while being stored.
Student violators are subject to disciplinary action under provisions of the Student Conduct Policy found at:
Persons who know, or have a reasonable basis for believing, that they are infected with a communicable disease have an ethical and legal obligation to conduct themselves in accordance with such knowledge, to protect themselves and others. Faculty and staff are urged to report information to the personnel officer and students are urged to report this information to the dean of student services.
All information shall remain confidential. Only persons with a need to know will be informed, and only with the direct knowledge of the employee or student.
- Persons infected with a communicable disease shall not be excluded from enrollment or employment, or restricted in their access to Catawba Valley Community College's services or facilities, unless medically based judgments in individual cases establish that exclusion or restriction is necessary to assure the protection and welfare of the individual or other members of the college community.
- The assessment of an employee or employees of a contractor or contracted service with a suspected communicable disease and the final determination of that employee's ability to remain on the job shall be made by the president, after consultation with the vice president of academic and student affairs, director of human resources, and based on recommendations from the local health authorities. If an employee or employee of a contractor or contracted service is found to have a communicable disease, the president may prohibit attendance or participating in work at the college until a letter or certificate is obtained from one or more licensed physicians and/or public health officials stating that the attendance of the employee or employee of a contractor or contracted service no longer constitutes a health risk to other employees and students at the college.
- The assessment of a student with a suspected communicable disease and the final determination of that student's ability to remain in college shall be made by the dean of student services, based upon recommendations from local health authorities. If a student is found to have a communicable disease, the dean of student services may prohibit attendance at the college until a letter or certificate is obtained from one or more licensed physicians and/or public health officials stating that the attendance of the student no longer constitutes a health risk to employees and other students at the college.
- Education about communicable diseases is contained in the CVCC Hazard Communication Program which includes Blood Borne Pathogens information. This is required training for all CVCC employees and is located on the CVCC Human Resources web page and in written form in the HR. office.
CVCC Campus Health Procedure
This health procedure will serve as a guide to making decisions, plans, and actions that are undertaken to achieve specific health care goals within the CVCC campus community. This procedure will outline priorities and the expected roles of different groups; and it builds consensus and informs people.
This procedure will be put into practice when an individual displaying a physical illness or mental illness causes a concern that the campus community could be placed at risk. Any CVCC employee or volunteer who becomes aware of a circumstance that could place the campus community at risk should immediately report the situation to the Office of Safety, Security and Health.
- To establish and maintain a committee to focus on plans and actions to achieve the desired health care goals within the CVCC Community. The committee will be appointed by the Chief of Staff, Safety, Security and Health or designee and approved by the President of the college. It is suggested that the committee consist of the following: Chief of Staff, Safety Security and Health or designee. Dean, School of Access, Development and Success, Public Information Officer or designee, Counselor for Students with Disabilities and Special Programs or designee, a member of the CVCC Crisis Intervention Team, Department Head School of Nursing or designee and the HR Director or designee.
- The committee shall be tasked with providing a standard of best practice(s) as it pertains to prevention and control of health related issues that affect the campus community.
- The committee shall ensure that all necessary/required information is gathered and provided to the campus community in a timely manner.
- The committee will abide by the mandatory standards set forth by government regulatory agencies such as but not limited to OSHA and CDC.
- The committee will be tasked with making a recommendation to the employee or employee of a contractor to remain on campus while the health issue is being addressed. If the person is an employee or an employee of a contractor the recommendation shall be forwarded to the college president or designee, who will make the final determination if the individual can remain on campus while the health related issue(s) is being addressed. If the individual is a student, the recommendation will be provided to the Chief of Staff, Safety, Security and Health or his designee, who will make the final determination if the individual can remain on campus while the health related issue(s) is being addressed.
Every effort will be made to keep the individual employed/enrolled on campus. However, the welfare of the campus community must take precedence.
Every effort will be made to allow a student to continue attending courses on campus. If this is not possible, efforts will be made to allow the student to access courses through a web-based learning platform.
The Dean of the School of Access, Development and Success may decide not to allow the student to return to campus until a letter or certificate is obtained from a licensed physician and/ or public health official
Bring Your Own Mobile Device (BYOMD) Procedure
CVCC supports the appropriate use of BYOMD devices in accordance with section 4.18 of the CVCC Policies.
Devices include, but are not limited to, smart phones, tablets, and other wireless communication devices.
The owner is responsible for the support and maintenance of their device. The Offices of Information Technology and Information Services may provide consultation on the type of smart-phone equipment to purchase, especially as it relates to applications that enable email and calendar support, but it is not responsible for ensuring (nor can it guarantee) compatibility between all makes and models of phones and CVCC systems. Most Internet capable devices will be able to access CVCC’s web-based platforms.
If you wish to purchase a smart-phone with "native" support for synchronizing with the CVCC’s email system, ask your service provider for options that support "over-the-air" connectivity to Microsoft Exchange and Google Apps. Examples include the Apple iPhone, most Android-based smart-phones, and Windows-based smart-phones.
Please note that CVCC does not operate a Blackberry Enterprise Server and cannot guarantee compatibility between Blackberry devices and CVCC's information systems.
Information is provided to mobile device owners for the purposes of supporting themselves or providing the carrier with necessary information to setup accounts linking a mobile device to a CVCC user's account via CVCC’s Webpage. IT Staff may not be able to give any additional information beyond that which is published.
CVCC is not responsible for any data charges that might be incurred while using any CVCC electronic services. This includes CVCC Web Applications, the MyCVCC Portal or the CVCC Go Application.
Conduct and Misuse
Users shall be responsible for any unauthorized and/or inappropriate access to college information that occurs from the misuse, loss or theft of mobile devices. If a user’s mobile device is configured to synchronize with email or other CVCC resources, the CVCC Technical Support HelpDesk (Ext. 4444) shall be notified if the device is lost or stolen so unauthorized and/or inappropriate access can be minimized.
Distribution of the Procedure
The CVCC Personal Mobile Device Procedure will be distributed to all employees and all students as are all other policies and procedures.
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At Catawba Valley Community College (CVCC), we understand that social media can be a fun and rewarding way to share your life and opinions with family, friends and co-workers around the world. However, use of social media also presents certain risks and carries with it certain responsibilities. To assist you in making responsible decisions about your use of social media, we have established these guidelines for appropriate use of social media.
This policy and procedure apply to all associates who work for CVCC.
In the rapidly expanding world of electronic communication, social media can mean many things. For purposes of this policy and procedure, social media includes all means of communicating or posting information or content of any sort on the Internet, as well as any other form of electronic communication, including, but not limited to, online forums, bulletin or message boards, chat rooms, blogs, social networking, wikis, TikTok, Snapchat, Instagram, Facebook, LinkedIn, Twitter, Pinterest, college-sponsored sites, etc., whether or not associated or affiliated with the College as well as any other form of electronic communication.
The same principles and guidelines found in CVCC policies and three basic beliefs apply to your activities online. Ultimately, you are solely responsible for what you post online. Before creating online content, consider some of the risks and rewards that are involved. Keep in mind that any of your conduct that adversely affects your job performance, the performance of fellow associates or otherwise adversely affects students, fellow employees, vendors, suppliers, people who work on behalf of CVCC or CVCC’s legitimate business interests may result in disciplinary action up to and including termination.
Know and follow the rules
Carefully read these guidelines, the CVCC Demotion/Dismissal Policy, the Technology Resources (Acceptable Use) Policy and the Sexual Harassment and Discriminatory Harassment Policy, and ensure your postings are consistent with these policies. Inappropriate postings that may include, by way of illustration, discriminatory remarks, unlawful harassment, and threats of violence or similar inappropriate or unlawful conduct toward students, fellow employees, vendors, suppliers, people who work on behalf of CVCC or CVCC’s legitimate business interests will not be tolerated and may subject you to disciplinary action up to and including termination.
Always be fair and courteous to students, fellow employees, vendors, suppliers, people who work on behalf of CVCC or CVCC’s legitimate business interests. Also, keep in mind that you are more likely to resolve work-related complaints by speaking directly with your co-workers or by utilizing appropriate chain-of-command protocols than by posting complaints to a social media outlet. Nevertheless, if you decide to post complaints or criticism, avoid using statements, photographs, video or audio that reasonably could be viewed as malicious, obscene, threatening, or intimidating, or that violate the Colleges Harassment, Workplace Violence, or Workplace Bullying Prevention Policies. Examples of such conduct might include offensive posts meant to intentionally harm someone’s reputation or posts that could contribute to a hostile work environment on the basis of race, sex, disability, religion, or any other status protected by law or company policy.
Guidelines for Posting
- Do not post internal reports, policies, procedures or other internal business-related confidential communications.
- Maintain the confidentiality of Student Education Records and Personally Identifiable Information in accordance with the Family Educational Rights and Privacy Act (FERPA).
- Do not create a link from your blog, website or other social networking site to a CVCC website without identifying yourself as a CVCC associate.
- Express only your personal opinions. Absent expressed prior authorization, never represent yourself as a spokesperson for CVCC. If CVCC is a subject of the content you are creating, be clear and open about the fact that you are an associate and make it clear that your views do not represent those of CVCC, students, fellow employees, vendors, suppliers, people who work on behalf of CVCC or CVCC’s legitimate business interests. If you do publish a blog or post online related to the work you do or subjects associated with CVCC, make it clear that you are not speaking on behalf of CVCC. It is best to include a disclaimer such as “The postings on this site are my own and do not necessarily reflect the views of CVCC.”
- Identify yourself in endorsements. The Federal Trade Commission requires that endorsements be truthful and not deceptive. If your social media activity endorses the College’s products or services, i.e., expresses opinions, beliefs, findings or experiences concerning the College’s products or services, you must disclose your name and position with the College. Unless the College has approved any such endorsement in writing and in advance, you should specifically state, “The views expressed in this post are my own. They have not been reviewed or approved by Catawba Valley Community College.”
Using social media at work
Refrain from using social media while on work time or on equipment we provide, unless it is work-related as authorized by your manager or consistent with CVCC’s Technology Resources (Acceptable Use), and Use of State Property Policies. Do not use CVCC email addresses to register on social networks, blogs, or other online tools utilized for personal use.
Use only employer-authorized means of communicating with students, including authorized IT systems, not personal email, text or private messages on websites/social media. If you are unsure of whether a means of communication is appropriate, Technology Services can provide guidance.
Retaliation is prohibited
CVCC prohibits taking negative action against any employee for reporting a possible deviation from this policy or for cooperating in an investigation. Any employee who retaliates against another employee for reporting a possible deviation from this policy or for cooperating in an investigation will be subject to disciplinary action, up to and including termination.
Employees should not speak to the media on CVCC’s behalf without contacting the Office of the President. All media inquiries should be directed to the office of the President or authorized representative.
For more information
If you have questions or need further guidance, please contact CVCC’s Human Resources Office.
1. General Procedural Items
The mission of the Catawba Valley Community College Institutional Review Board (IRB) is
- to protect human subjects on the college’s campuses, as provided by Title 45 and Title 46 of the US Code of Federal Regulations;
- to review and approve, require modifications in (to secure approval), or deny human subject
research activities pertaining to the Catawba Valley Community College campuses; and
- to vet all research proposals and offer appropriate recommendations and comments to the
Review and Innovation (R&I) Team prior to the R&I’s discussion of the proposal.
The IRB (or an agent thereof) will make an initial determination of Exempt or Nonexempt, in regards to the exemptions indicated in section 46.101(b) of 45 CFR 46 (Code of Federal Regulations), which contains the following:
“(b) Unless otherwise required by department or agency heads, research activities in which the only involvement of human subjects will be in one or more of the following categories are exempt from this policy:
- Research conducted in established or commonly accepted educational settings, involving normal educational practices, such as (i) research on regular and special education instructional strategies, or (ii) research on the effectiveness of or the comparison among instructional techniques, curricula, or classroom management methods.
- Research involving the use of educational tests (cognitive, diagnostic, aptitude,
achievement), survey procedures, interview procedures or observation of public behavior,
unless: (i) information obtained is recorded in such a manner that human subjects can be
identified, directly or through identifiers linked to the subjects; and (ii) any disclosure of the
human subjects' responses outside the research could reasonably place the subjects at risk of
criminal or civil liability or be damaging to the subjects' financial standing, employability, or
- Research involving the use of educational tests (cognitive, diagnostic, aptitude,
achievement), survey procedures, interview procedures, or observation of public behavior that
is not exempt under paragraph (b)(2) of this section, if: (i) the human subjects are elected or
appointed public officials or candidates for public office; or (ii) federal statute(s) require(s)
without exception that the confidentiality of the personally identifiable information will be
maintained throughout the research and thereafter.
- Research involving the collection or study of existing data, documents, records, pathological
specimens, or diagnostic specimens, if these sources are publicly available or if the information
is recorded by the investigator in such a manner that subjects cannot be identified, directly or
through identifiers linked to the subjects.
- Research and demonstration projects which are conducted by or subject to the approval of
department or agency heads, and which are designed to study, evaluate, or otherwise examine: (I) Public benefit or service programs; (ii) procedures for obtaining benefits or services under those programs; (iii) possible changes in or alternatives to those programs or procedures; or (iv) possible changes in methods or levels of payment for benefits or services under those programs.
- Taste and food quality evaluation and consumer acceptance studies, (i) if wholesome foods without additives are consumed or (ii) if a food is consumed that contains a food ingredient at or below the level and for a use found to be safe, or agricultural chemical or environmental contaminant at or below the level found to be safe, by the Food and Drug Administration or approved by the Environmental Protection Agency or the Food Safety and Inspection Service of the U.S. Department of Agriculture.
If the IRB and/or its agent finds the research is Exempt, then the proposal is forwarded to the R&I Team with any accompanying recommendation or comments from the IRB. The R&I Team will then make a determination of the proposed research’s usefulness to the institution and render a decision of Approved, Not Approved, or Not Approved with Recommendations. All exempt proposals determined by the R&I Team to be Approved may begin immediately.
If the IRB and/or its agent finds the research is Nonexempt, then the proposal is forwarded to the R&I Team with any accompanying recommendations or comments from the IRB. The R&I Team will then make a determination of the proposed research’s usefulness to the institution and render a decision of Continued, Not Approved, or Not Approved with Recommendations. If the nonexempt proposed research is found to be of some institutional value, the R&I Team will render a decision of Continued and the proposal must be reviewed by the full IRB for a determination of Approved, Approved with Modification, or Not Approved. All nonexempt research proposals determined by the IRB to be Approved or Approved with Modification may begin immediately or begin after specific conditions are met, respective of the determination.
The following are conditions for both institutional and individual research proposals:
- As a general rule, proposals and documentation should be submitted to the college’s IRB at least eight weeks prior to the intended administration date; however, given the need for approval by two institutional committees, proposals should be submitted for consideration at the earliest possible opportunity. The institution makes no guarantees that the approval process will be completed within an eight-week period. The approval process may be expedited for college-oriented research that is approved by the college’s President or for research that represents a requirement for the college to remain compliant with state, regional, or federal regulations (for example, NCCCS, SACSCOC, or DOE requirements).
- No proposal may be resubmitted for consideration after any determination of Not Approved without substantive changes in structure or in areas where such changes have been advised by either the IRB, the R&I, or both.
- No proposal that has undergone substantive change may be reviewed by IRB more than three (3) times.
II. Items Concerning Human Subject Research Proposals
All research proposal submissions must include the following:
- A research proposal that indicates
- the rationale for conducting the research;
- the rationale for, and the intended use of, the research data;
- the cohort(s) to be studied;
- the methodology for collecting the research;
- all persons involved in the collection of the research;
- any possible concerns regarding the use and/or potential harm of human subjects;
- the venue and the timeframe for the conducting of the research; and
- secure storage and subsequent destruction of any personally identifiable data;
- Any materials submitted to other IRBs (including graduate school IRBs), as well as the other IRBs' and a copy of the Graduate institution’s approval must be submitted*);
- All instruments to be used to collect data;
- All associated literature reviews (for original research, literature in support of theory should be included); and
- An email or cover letter that presents a clear abstract regarding the proposed research and its administration.
* PLEASE NOTE THAT APPROVALS BY OTHER INSTITUTIONAL REVIEW BOARDS DO NOT CONSTITUTE APPROVAL BY THE CATAWBA VALLEY COMMUNITY COLLEGE INSTITUTIONAL REVIEW BOARD.
Copies of all submission items should be forwarded via email with attachments to the Executive Director of the Office of Accountability, Efficiency, and Effectiveness no later than eight weeks prior to the anticipated beginning of research (see condition #1 under “I. General Items”). Determinations of the IRB and R&I Team will be communicated by email to the researcher