Standing Committees, Councils & Other Groups
Standing Committees, Councels & Other Groups of Catawba Valley Community College
General Information for CVCC Standing Councils
- Members are identified by June 1 of each year for the following year.
- Councils shall maintain minutes and attendance for every meeting.
- Council meeting minutes will be posted to the Portal for each standing committee.
Each Council shall present recommendations to the Review/Innovation team or the Executive team for improved operations as appropriate.
- All standing councils shall operate on a year from August 1 – July 31.
- Membership
- Each standing council has a chair person that presides at meetings, assigns a member to take minutes, and oversees posting of the minutes for the campus.
Any CVCC employee is welcome to attend a standing council or a non-standing committee meeting. Please contact the committee chair or the appropriate individual to obtain meeting dates/times and to provide notice that you plan to attend.
General information for CVCC Committees
- Members are identified by June 1 of each year for the following year.
- Committee elects necessary officers (chair, secretary, etc) at first meeting.
- All committees shall operate on a year from August 1 - July 31
- All committees shall maintain the responsibilty to bring recommendations to the appropriate council of action or referral to the appropriate team.
- All committees will provide an update of annual activities to the appropriate vice president/administrator.
Any CVCC employee is welcome to attend any committee meeting. Please contact the committee chair to obtain meeting dates/times and to provide notice that you plan to attend.
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The Executive Team
Membership:
The College President (Chair), Executive Vice President of Instruction/Support Services, Senior Vice President of Financial Affairs, Chief Research & Accountability Officer, Executive Director of the CVCC Foundation, Senior Strategic Advisor to the President, Executive Director of Innovative Fund North Carolina, Executive Director of the CVCC Manufacturing Solutions Center, Director of Phillips Leadership Academy, Public Relations Officer, Faculty Senate President, Student Government Association President, and the Executive Assistant to the President.
Purpose-To assist with leadership in critical matters and identify key issues that should be addressed by any other appropriate group established for the purpose of moving the college forward; To challenge the members to find the "best" solutions for our college; To assist in campus wide communication of issues.
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The Review and Innovation Team
Membership:
Those serving on the Review & Innovation team are the President, the Executive Vice President of Instruction/Support Services, the Senior Vice President of Finance, the Dean of the School of Academics and Educational Opportunities, the Dean of the School of Workforce Development and the Arts, the Dean of the School of Health and Public Services, the Dean of the School of Student Access, Development, and Success, the Executive Director of the Chief Research & Accountability Officer, Effectiveness, and Efficiency, the Chief Technology Officer, the Director of Human Resources, and the Executive Assistant to the President.
Purpose-The team will be responsible for assessment review and analysis of operating data, annual outcomes, assessments, and program review. Each member will be expected to provide recommendations that identify program/area strengths and weaknesses as we incorporate a data based decision making process to best serve the institution for holistic operations. Members will participate in discussions and decisions regarding prioritization of budget items and allocation of the college’s State budget and other funding. Each member will also be expected to serve as a communicator to answer questions or share information with the campus community.
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Academic Instructional Council
Membership:
Voting members- Vice President of Instruction (Chair), Dean of the School of Academics and Educational Opportunities, Dean of the School of Workforce Development and the Arts, Dean of the School of Health and Public Services, Executive Director of the Workforce Development Innovation Center, Executive Director of the Health and Public Services Innovation Center, Executive Director of The Personal Enrichment Innovation Center, One department head/director representative from each school (rotating two year term), Faculty Senate President
Non-voting members – Chief Officer of the Office of Research & Accountability, Executive Director of the Center for Teaching Excellence and Research, Director of Advising Center, School of Workforce Development and the Arts Advising Coordinator, Student Services Representative, Director of Academic Services, Executive Officer of Academic Services, Coordinator of Curriculum and Facilities Management
Purpose-Assure communication and coordination among CVCC Schools; Provide academic guidance and will review recommendations from the Office of Research & Accountability; Receive and recommend instructional improvements to the Instructional Council for each respective school; responsible for the performance of each school’s Instructional Council; Make recommendations to the Review/Innovation team regarding all instructional matters as they relate to the Strategic Plan; Ensures systematic review and approval of all course changes and program of study changes.
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Finance, Operations, & Personnel Council
Membership:
Voting members- Vice President of Finance & Operations (Chair), Director of Human Resources, Chief Business Administrator, Director of Financial & Auxiliary Services, and the Director of Facility Services.
Purpose-Provide oversight and review policies and procedures as it relates to the operations of the college. Assess operational effectiveness and efficiencies. The committee will communicate recommendations to the Review and Innovation team.
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Reasearch/Accountability Council
Permanent Members
- Chief Research and Accountability Officer (Chair)
- Institutional Researcher (Vice Chair)
- Executive Assistant, Office of Research and Accountability (Secretary)
- Executive Assistant to the President, Board Secretary
- Dean, School of Academics and Educational Opportunities OR the Dean’s representative, as approved by the Dean and the Chief Research and Accountability Officer
- Dean, School of Workforce Development and the Arts OR the Dean’s representative, as approved by the Dean and the Chief Research and Accountability Officer
- Dean, School of Health and Public Services OR the Dean’s representative, as approved by the Dean and the Chief Research and Accountability Officer
- Dean, School of Access, Development, and Success OR the Dean’s representative, as approved by the Dean and the Chief Research and Accountability Officer
- Chief Technology Officer
- Director of Library Services
- Representative Member, Institutional Review Board (This required membership may be served by another existing committee member who also serves on the CVCC IRB, but is not a member of the Office of Research and Accountability)
Ad Hoc Members
- Representatives from any Ad Hoc committee developed for SACSCOC accreditation purposes (Number to be determined by the Chief Research and Accountability Officer)
- Representatives from any Ad Hoc committee developed for holistic college strategic planning purposes (number to be determined by the Chief Research and Accountability Officer)
- Special representatives from any other Ad Hoc committees serving purposes related to or impacting operations of the Office of Research and Accountability (as determined by the Chief Research and Accountability Officer)
Purpose-The Council on Research and Accountability acts as a communications hub, discussion platform, and advisory group for college efforts regarding Strategic planning;
- Operational Enhancement/Evaluation and Assessment;
- Regional accreditation and reaffirmation;
- SACSCOC compliance;
- Research conducted on-campus and/or on-site;
- Research conducted by agents serving as representatives of the college (whether on or off CVCC campus/site);
- Library operations and associated projects; and
- Data collection, data use, and data-based decision-making.
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Technology Council
Membership:
Voting members- Vice President of Instruction (Chair), Dean of the School Workforce Development and the Arts, Dean of the School of Academics and Educational Opportunities, Dean of the School of Health and Public Services, Executive Director of the Workforce Development Innovation Center, Executive Director of the Health and Public Services Innovation Center, Executive Director of The Personal Enrichment Innovation Center, One department head/director representative from each school (rotating two year term), Faculty Senate President
Non-voting members – Chief Officer of the Office of Research & Accountability, Executive Director of the Center for Teaching Excellence and Research, Director of Advising Center, School of Business, Industry, and Technology Advising Coordinator, Student Services Representative, Director of Academic Services, Executive Officer of Academic Services, Coordinator of Curriculum and Facilities Management.
Purpose-Assure communication and coordination among CVCC Schools; Provide academic guidance and will review recommendations from the Office of Research & Accountability; Receive and recommend instructional improvements to the Instructional Council for each respective school; responsible for the performance of each school’s Instructional Council; Make recommendations to the Review/Innovation team regarding all instructional matters as they relate to the Strategic Plan; Ensures systematic review and approval of all course changes and program of study changes.
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Academic Advisory Committee
Membership
- Permanent Members: Executive Officer of Student Services, Vise President of Instruction
- 2 Student Services representatives/admissions personnel
- 2 faculty members from the School of Academics and Educational Opportunities (appointed by Faculty Senate)
- 2 faculty members from the School of Health and Public Services (appointed by Faculty Senate)
- 2 faculty members from the School of Workforce Development and the Arts (appointed by Faculty Senate)
Purpose:
- Evaluate the student academic advising system or components thereof.
- Make recommendations to the Vise President of Instruction concerning academic advising.
- Serve as a liaison between students, faculty advisors, student services personnel, and administration on academic advising issues.
- Assist and/or make recommendations in the on-going advisor training for new faculty members.
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Diversity, Equity, and inclusion
Purpose
The purpose of the Diversity, Equity, and Inclusion Committee is to advocate for, develop, implement, and promote programs, practices, and policies that make a strategic connection between Diversity, Equity, Inclusion and organizational success.
The Diversity, Equity, and Inclusion Committee works to promote a welcoming and collaborative spirit at the college resulting from the understanding that each individual, department, and area is vital to fulfilling the College’s mission, and that collectively, we are committed to value the diversity of experience, thought, and cultural background among faculty, staff, and students.
The committee will be responsible for:
- embedding Diversity, Equity, and Inclusion goals into the campus-wide strategic plan
- development and execution of a vision, including the top three diversity goals for the institution, on an annual basis
- formulation, dissemination, and implementation of an annual diversity plan
Structure:
Diversity, Equity, and Inclusion Committee will have the responsibility to bring recommendations to the Finance, Operations, & Personnel Council for action or referral to the Executive or Review/Innovation Team.
Membership:
Membership should reflect as many areas as possible. Campus wide representation for faculty and staff is encouraged.
Permanent Members
Chief Human Resources, Diversity and Inclusion Officer (Chair)
Representative from Multicultural Affairs Office
Executive Assistant to the President, Board Secretary
Executive Director of Alexander Center
One Faculty Senate Representative
Director of Phillips Leadership Institute
Dean representing each of the four schools or the Dean’s representative, as approved by the Dean and Chief HR Officer, Diversity & Inclusion Officer.
Executive Director of the Learning & Personal Enrichment Innovation Center
Representative from the Support Staff Association, as appointed by the SSA.
Ad Hoc Members:
Representatives from any Ad Hoc committee developed for Diversity, Equity, and Inclusion purposes that promote holistic college processes. (Number to be determined by the Chief Human Resources, Diversity & Inclusion Officer).
Other members of CVCC are welcome to volunteer to serve on this committee on an Ad Hoc basis.
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Faculty Senate
Membership:
Executive Board elected by Faculty Senate in spring semester year; Executive Board includes Past President, President, President Elect, Secretary, Communications/Facilitator Each school elects Faculty Senators from its own full-time faculty. The number of Faculty Senators elected per school is determined by the number of full-time faculty employed by the school. Terms are one year. Each school may also elect on representative from Adjunct Faculty.
Purpose-To promote the development and maintenance of excellence in teaching and education; To provide academic leadership and serve as the official voice of faculty; To provide a forum to discuss institutional issues; To promote a positive working relationship with Administration; To promote a comfortable and aesthetically pleasing environment conducive to learning.
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Library Committee
Membership:
- Library Director (Chair of Committee)
- Reference and Instruction Librarian
- 1 faculty members from the School of Academics and Educational Opportunities (appointed by Faculty Senate)–Faculty members must be from different disciplines within the school
- 1 faculty members from the School of Health and Public Services (appointed by Faculty Senate)–Faculty members must be from different disciplines within the school
- 1 faculty members from the School of Workforce Development and the Arts (appointed by Faculty Senate)–Faculty members must be from different disciplines within the school
- 1 director from non-credit programming (appointed by Vice President of Instruction)
- 1 support staff member (appointed by Support Staff Association)
- SGA President or Designee
Note: A Secretary will be elected for a one-year term at the first meeting each year.
Purpose:
- Act as liaison to other faculty and staff members in promoting the CVCC Library and Library services.projects or events.
- Serve as a sounding board in the development of the Library’s policies.
- Make recommendations for the improvement of the Library.
- Serve with special projects as needed.
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Occupational Health and Safety Committee
Membership: (as determined by the Campus Safety and Security Committee)
Executive Director of the Health and Public Services Innovation Center (Co-chair), Director of Human Resources (Co-chair), faculty representative (School of Workforce Development and the Arts – vocational programs), faculty representative (Academics and Educational Opportunities – sciences dept.), faculty representative (School of Health and Public Services), Director of Facilities Services, Representative from Alexander Center, Business Office representative, Support Staff Association representative, Challenger High School representative, East Campus representative, Others with relevant experience as appointed by the Campus Safety and Security Committee.
Purpose-Promotes and ensures compliance with regulations established by the U.S. Occupational Health and Safety Administration (OSHA)
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Safety and Security Committee
Permanent Members:
Director of Safety and Security (Chair), Safety and Security Administrative Assistant (Secretary), Director of Multi-Purpose Complex, Director of IT Department, Executive Officer of Student Services, Director of Human Resources, Director of Facility Services, Challenger High School Counselor, Director of the Alexander Center for Education, Director of the Newton Center, Dean of the School Health and Public Services or designee, representative from the ASU Center at Hickory, representative from East Campus (if East Campus is not otherwise represented)
Term members:
Faculty Representative (appointed by Faculty Senate) SGA President or designee
Purpose:
To identify and discuss campus safety and security issues. To provide recommendations for ensuring campus safety and security.
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Student Activities Committee
Membership:
Director of Student Activities, Permanent Member and Committee Chair
Executive Director of Student and Community Engagement, Permanent Member
Director of Student Life, Permanent Member
Athletic Director, Permanent Member
Five Student Government Officers, 1 Year Term
Four Faculty Members, 2 Year Terms - Faculty membership is open to any full time faculty member interested in improving and supporting student activities. The Faculty Senate will be solicited as well as other faculty volunteers. Faculty membership is limited to two years.
Purpose - Solicits input and guidance from faculty and students in the development of the student activities calendar reviews and approves club funding requests.
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Student Government Association
Membership:
Membership in the Student Government Association is open to all students regardless of race, color, religion, sex, handicap, or national origin. The Student Government Association Senate consists of the five elected officers and the members who attend scheduled meetings from the student body. The Executive Committee of the Student Government Association consists of the President, Vice-President, Secretary, Treasurer and Parliamentarian, senior advisor and co-advisors.
Purpose - Advance mutual respect between faculty and students and promote cooperative efforts for the betterment of the college; Provide opportunities for development of school spirit, loyalty, pride, and a sense of responsibility in school affairs; Initiate and foster projects beneficial to the college; Encourage worthy college organizations and activities that would provide learning opportunities not generally found in the classroom; Serve as a coordinating agency for extra- and co-curricular activities.
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Student Grievance Committee
Membership:
The Committee membership (5 voting members and a non-voting chair) shall be as follows and shall not include any members who have had any involvement in the grievance to date:
- Committee Chair (a non-voting member) - A Vice President selected by the President;
- 2 voting representatives selected by the Committee Chair from a group of 9 faculty or non-credit professional staff representatives (3 from each academic school) appointed by the President;
- 1 voting representative selected by the Committee Chair from a group of 2 Student Services counselors or admissions representatives appointed by the President; and
- 2 voting student representatives selected by the Committee Chair from the group of 5 current SGA officers.
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Support Staff Association
Membership:
Any person employed by CVCC in a full-time support staff position shall be considered a member of the organization and shall have voting privileges. Any person employed by CVCC in a permanent part-time support staff position shall be an associate member and shall have all privileges of regular membership except that he/she shall not have voting privileges on items that deal only with full-time personnel.
Purpose-To establish and maintain a means of communication--a networking of strengths to enable each member to perform his/her duties more effectively and efficiently; To promote the personal fulfillment, professional growth, and responsibility of each member, thereby offering CVCC a more professional, informed, involved, and harmonious staff.
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Valley Voice
Membership:
President (Coordinator) A member of the faculty and/or staff appointed by the President to be the Valley Voice administrator other faculty/staff appointed by the President (must express interest in serving; must be willing and able to make the necessary time commitment).
Purpose-Intended as a voice for staff, faculty and students who have a unique perspective on issues of concern at CVCC, this program is the vehicle for constructive change. The “Valley Voice” provides accountable documentation to any reasonable idea conceived by those seeking to improve the operations of CVCC. From the act of suggestion to implementation, this mechanism for suggestions creates an inclusive and traceable path to follow, allowing every good idea an opportunity to be fully considered to improve the core mission of education.
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