Ethics and Integrity Policy
All public purchasing personnel shall be entirely cognizant of the necessity of ethical behavior and everyone involved in the purchasing process is held accountable to the following principles and standards of Catawba Valley Community College’s purchasing practices:
- The purchasing power of the State shall not be used for private advantage or gain. Employees or other individuals will not process orders for articles for ownership.
- Avoid the intent and appearance of unethical or compromising practice in relationships, actions and communications.
- Refrain from any private business or professional activity that would create a conflict between personal interests and the interests of the institution.
- Refrain from soliciting or accepting money, loans, credits or prejudicial discounts and the acceptance of gifts, entertainment, favors, or services from present or potential suppliers which might influence, or appear to influence purchasing decisions.
- During the bid process, do not discuss with suppliers: cost information, bid information or trade secrets. Handle all information of a confidential or proprietary nature with due care and proper consideration of ethical and legal ramifications and governmental regulations.
Code of Ethics
The staff of the Purchasing Office of Catawba Valley Community College is committed to the following Code of Ethics:
- To conduct all purchasing activities according to the applicable laws, rules, regulations and policies set forth by the State of North Carolina and the local governing Board of Catawba Community College
- To uphold the practices and principles of the professional purchaser.
- To conduct all purchasing activities in such a manner as to develop and maintain good public, business and internal relationships.
- To encourage fair and open competition by legitimate and ethical means.
- To extend honest, courteous and impartial treatment to all interested and qualified suppliers.
- To maintain purchasing’s integrity at all times, keep free from any personal obligations to vendors and respect their confidence.
- To promote the goodwill of the Purchasing Office at all times.
- To respect purchasing’s authority at all times, and not use it for private advantage or gain.
Fairness and impartiality in all phases of the process is an essential ingredient in public purchasing. Integrity is manifested through fairness, openness, honesty, objectivity and impartiality.
Similar to other service organizations, the purchasing department is only as good as the quality of the service it renders. The purchasing process cannot be both effective and self-serving at the same time. Fairness is required in expending public funds. No matter how strongly a user may prefer a particular product or service to others, equivalent products and services must be given every reasonable consideration or there must be strong justification backed by evidence.