Methods of Competition
Under the policy of CVCC and the State of North Carolina, competition will be solicited as outlined below. Requisitions cannot be divided in order to avoid the required level of competition. The method of competition is based on the total amount of the requisition:
- $0.01 to $4,999.99 - The Purchasing Department may purchase merchandise, services, or equipment from a requisition’s suggested vendor without soliciting any quotes after determining that state contract merchandise or equipment is not available. (Lead-time maximum of 10 days)
- $5,000.00 to $9,999.99 - The Purchasing Department or requisitioning department must solicit written quotes from at least three (3) vendors after determining that state contract merchandise or equipment is not available. (Lead-time 1-20 days)
- $10,000 and over - A formal requisition package must be sent to the Purchase and Contract Division in Raleigh for bid solicitation after determining that state contract merchandise or equipment is not available. Before the Purchase and Contract Division can process any requests over $10,000, they must have a letter from College President requesting them to proceed. This letter is to be on College letterhead with signature and include mention of the specific requirement, justification for the purchase, and the source of funding. (Lead-time 20-90+ days)
- Technology Purchases $10,000 to $25,000 - A request for quote is posted on the North Carolina Interactive Purchasing System (IPS).
- Technology Purchases $25,000 and over - A formal requisition package must be sent to the State IT Procurement Office in Raleigh for bid solicitation after determining that state contract merchandise or equipment is not available.
Purchase Order / Contract Awards
During the bid process, all communication concerning the bid must be directed through the Purchasing Department.
Potential bidders are not to contact the end user during the bid process or during the review process.
Awards are made to the lowest, responsive, responsible bidder that meets specifications.
All quotes and bid information are public record.
Interested parties may view documents, located in the Purchasing Department, by appointment.
Bids and tabulations beginning with 99– are posted on the state IPS system and are available for public view.
CVCC makes every effort to assure that competition is solicited where there are multiple sources of supply. In order for a purchase to be classified as sole source, the Purchasing Department requires written confirmation from the potential sole source supplier and the end-user, explaining what makes your good or service unique and sole source.
When an item needed is on a state contract, the purchase will be made from that state contract.