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Procedures

Other Procedures

Procedures for Obtaining Authorization to Use CVCC Facilities for Non-Commercial Expression Activities ("Expression Activities")

These procedures have been established in accordance with the CVCC Policy titled Free Speech, Public Assembly, and Distribution/Petitioning.

Authorization for Expression Activities must be obtained from the Vice President of Student and Technology Services (“Vice President”). The Vice President shall document such authorization on a Non-Commercial Expression Activities Authorization Form (“Form”) and provide such Form to person(s) authorized. Persons engaging in Expression Activities must have such Form available for verification upon request by CVCC Officials or law enforcement officers.

A written request for authorization must be received by the Vice President sufficiently in advance of the requested activities to permit appropriate planning on the part of CVCC. Such planning at a minimum would include an assessment of the impact on normal CVCC operations and previously scheduled activities, the need for additional security, and the availability of locations requested for the expression activities. The length of time required for such planning by CVCC will vary depending on the complexity of the expression activities requested , the number of persons involved, the number of locations involved, and the potential for such activities to create a disruptive and/or dangerous environment. Such request must include the following information.

  • Date(s) and times for Expression Activities
  • Person or persons to be engaging in Expression Activities
  • A brief description of the content of the intended Expression Activities or a statement that the Expression Activities will not include commercial expression or expression (e.g., obscenity, defamation, fighting words, harassment) which the Supreme Court has held constitutes content which can be proscribed
  • A statement agreeing to comply with the CVCC Policy titled Free Speech, Public Assembly, and Distribution/Petitioning (Policy 4.4)

The President has established the following restrictions regarding Expression Activities.

  1. Expression Activities may only be conducted in locations that will not disrupt the normal operations of CVCC or activities previously scheduled by CVCC.
  2. Expression Activities may not be conducted at times when CVCC is closed. These closed times at a minimum would normally include 10 p.m. to 7 a.m. Monday through Saturday, all day on Sundays, and days identified in the CVCC institutional calendar as institutional holidays.

If in CVCC’s planning for requested expression activities it is determined that additional security or other resources will be needed, then authorization may be contingent upon those requesting agreeing to bear the costs incurred for those additional resources.


Social Media Procedures       

CVCC supports the appropriate use of social media in accordance with section 4.18 of the CVCC Policies.

“Social media” is a conversation between the college and students, prospective students, parents, the community and many other entities and individuals. It is a very public social arena where the rules of engagement change frequently.

Social media offers a chance to build a sense of community and to empower our students and ourselves by offering an open exchange of ideas and fostering interaction. This tool allows us to share both insights and information in a globally distributed conversation. To foster that atmosphere, the following should be observed:

1.    When establishing a social media site, the Community Relations Department will assist in the creation of the primary account, or administrative access must be given to a member of the Community Relations staff.
2.    All social media sites representing the college must clearly state this by including “CVCC” in the name of the site.
3.    CVCC social media sites should be open to posting to encourage engagement.
4.    Posts that are obscene, harassing sexually or racially, personally insulting, profane or derogatory will be deleted.
5.    Conduct on official CVCC social media sites that is not acceptable at CVCC will result in disciplinary action according to student and/or employee disciplinary policies.
6.    Use of social media on behalf of CVCC is subject to Policy 4.3 Public Representation of CVCC and Policy 4.18 Technology Resources (Acceptable Use).  

General Guidance for Social Media:
1.    Remember, it is a conversation, but avoid unnecessary or unproductive arguments.
2.    Be authentic—be YOU.

•    Be transparent.
•    Speak for yourself and ensure the audience knows that you are not speaking on behalf of others.

3.    Respect your audience.

•    Take responsibility; you are what you write.
•    If you alter a previous post, note that you have done so.
•    If you make a mistake, be the first to correct it.
•    If you think your comment may be inappropriate, stop before you hit SEND. You may delete the comment, but an impression is made once it is read by others.
•    Do not engage in any conduct that is unacceptable at CVCC (no obscenity, racial slurs, personal insults, profanity, etc.).
•    Do not post confidential or proprietary information about CVCC, our students, alumni or fellow employees. 

4.    Like email, posts to CVCC social media sites are public record. Any communication via the sites may be subject to monitoring and disclosure to third parties.
5.    When posting in an official capacity as a faculty or staff member, uphold CVCC’s mission and vision. Keep your personal views separate. 
6.    Know and follow CVCC’s guidelines for employee and student behavior.
7.    Respect and follow copyright and fair use laws.
8.    Represent CVCC well and make us proud!

 
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Updated 12.13.2011: Web Administrator