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Procedures

Compliance Organization & Regulation Procedures

 

1.1 Compliance with CVCC Policies

CVCC policies and procedures regarding students are available for reference on the CVCC website (www.cvcc.edu) under the About Us Link. Following are the direct links, CVCC Policies and CVCC Procedures. These web pages include, but are not limited to, information regarding admissions, course grading, student conduct, student due process, privacy of students, visitors on campus, sexual offense/assault protocol, campus safety and security, and reporting a crime. Printed copies of a policy/policies, or procedure/procedures are available upon request to Student Services.

Establishing, Revising, Deleting Policies and Procedures

New policies that have gone through the vetting process require the initial approval of the Review and Innovation Team prior to presentation to the President. The President then approves the policy for presentation to the Board of Trustees’ Personnel, Planning, and Program Committee. The Personnel, Planning, and Program Committee will review and act on the draft policy. If approved, it will be presented for full Board approval. The Board of Trustees must approve policies (with an effective date) prior to the drafts becoming Catawba Valley Community College Policies. Deletion of existing policies shall follow the same procedure as the adoption of new policies.

Policy revisions will follow the same process outlined above. The President of the college will determine if the revision represents a substantive change to the content, meaning, and/or intention of the existing policy. If the change represents no substantive change to the content, meaning, and/or intention, the President may approve the revision to the existing policy and will notify the Personnel, Planning, and Program Committee at its next meeting. If the revision does represent a substantive change in content, meaning, and/or intention, then the President must approve the revision for presentation to the Personnel, Planning, and Program Committee, which, in turn, must act on the revision for presentation to the Board of Trustees for approval to become college policy.

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1.5 Curricular Revision Procedure

All academic supervisors must follow an established procedure for revision, addition, or termination of curriculum academic programs.  Department heads or appropriate supervisors must submit a Curriculum Change Request Form to the appropriate school instructional council, indicating the type of request (New Curriculum, Curriculum Revision, and/or SACSCOC Substantive Change) and the nature of the change (Add a Course, Delete a Course, Change in a Pick List or Other Options, Change in Sequence of Courses, Add/Delete a Degree Option, or other type of change).  If approved by the appropriate school instructional council, the request is forwarded to the institution’s Academic Instructional Council for final approval or recommendation.

All submissions of curricular change requests must be submitted in consideration of the time involved for the implementation of the change; those changes requiring specific funding or reporting of substantive change to SACSCOC must be submitted with appropriate time frames in mind.  Supervisors should refer to SACSCOC “Substantive Change for Accredited Institutions of the Commission on Colleges:

» Substantive Change for SACSCOC Accredited Institutions (PDF)

The Executive Officer of the Office of Accountability, Efficiency, and Effectiveness sits as a non-voting member of the Academic Instructional Council and offers assistance and further insights on questions regarding items that may have substantive change implications.

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1.5 Operational/Administrative Revision Procedure

All administrative personnel must follow an established procedure for changes in administrative/institutional operations.  Any revisions or changes in institutional operations should be presented to the Review and Innovation Team for approval prior to implementation.
All submissions of institutional change requests must be presented to the Review and Innovation Team in consideration of the time involved for the implementation of the change; those changes requiring specific funding or reporting of substantive change to SACSCOC must be submitted with appropriate time frames in mind.  For definitions of substantive change and appropriate procedural timeframes, administrators proposing changes or revisions should refer to the SACSCOC website. The Executive Officer of the Office of Accountability, Efficiency, and Effectiveness is member of the Review and Innovation Team and offers assistance and further insights on questions regarding items that may have substantive change implications.

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1.7 Equal Opportunity /Nondiscrimination

The President’s designee for all issues related to discrimination shall be the Director of Human Resources at the college. Any individual that feels he/she has been discriminated against should file a grievance with the Director of Human Resources as soon as possible after the alleged incident.

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