Top Banner
828.327.7000

Procedures

PART 1 | PART 2

Academic/Instructional Procedures- Part 2 

2.22 Academic Forgiveness

The Academic Forgiveness policy applies to any student who was re-enrolled at CVCC no later than the summer semester of 2010 and had a break in enrollment of at least 36 months prior to the summer semester of 2010. Eligible students make an appointment with the Chief Student Services Officer to discuss their request.

top of page | Procedure Manual Table of Contents

2.23 Honors and High Honors (graduation)

GPA for Graduation:

The cumulative grade point average (GPA) is calculated by the Student Records Office to determine Honors or High Honors eligibility for each student who completes the Graduation Application process. This calculation is performed when all program requirements are complete and verified. Eligible students will have the Honors or High Honors designation printed on their transcripts.

» Graduation Information
» FAQ about Graduation

GPA for Commencement Ceremony:

Cumulative grade point averages (GPA) will be determined at the conclusion of each fall semester for the purpose of recognition in the Commencement Program produced for the CVCC Commencement Ceremony that is held in the spring semester. The Student Records Office will calculate this GPA for students who submit the Graduation Application by the required priority deadline. This GPA may be different than the GPA calculated at the conclusion of the program of study.

Questions should be directed to the Student Records Office.

top of page | Procedure Manual Table of Contents

2.24 Honors and High Honors (fall and spring semesters)

The Student Records Office will determine the eligibility of each student to be awarded Honors or High Honors at the conclusion of each fall and spring semester. Eligibility will be determined when all requirements for the semester have been processed and verified.

Once the list of Honors and High Honors students has been determined, the Student Records Office will make the list available to the Chief Academic Officer. Each honored student will receive a congratulatory letter through his or her secure CVCC e-mail.  The lists will also be published through local media outlets.

top of page | Procedure Manual Table of Contents

2.25 Academic Sanctions

Student academic progress is monitored each semester and the GPA will be calculated when all requirements have been completed and verified for the semester. Each student who has earned a GPA eligible for Academic Probation will be notified by the Student Records Office through the secure college e-mail account. This notification e-mail will direct the student to visit the Advising Center by a specific date to receive academic counseling designed to improve academic performance. The Academic Probation notation will be recorded in the database and will prevent the student from future registration until s/he has met with an Advisor in the Advising Center. Depending on the actual GPA and subsequent academic progress, it is possible for a student to be on Academic Probation for multiple semesters. The student will repeat this process until the earned GPA is 2.0 or higher and the student is no longer eligible for Academic Probation.

top of page | Procedure Manual Table of Contents

2.26 Graduation/Curriculum Program of Study Completion

The student is responsible for officially applying for his/her degree, diploma, or certificate. A student can apply for and graduate from a program at the conclusion of the semester in which all requirements have been met. The college celebrates the achievement of graduation once an academic year at a Commencement Ceremony in the spring semester. Students who have completed requirements within the academic year cycle (Fall, Spring, Summer) are encouraged to participate in the Commencement Ceremony.

Students begin the graduation application process with Admissions Staff in Student Services. Specific priority deadlines have been established and are published on the Student Records web page under Graduation.

» Graduation Information

CVCC requires that students complete the last 15 hours of coursework at CVCC unless a waiver is requested and approved. Students should work with the Advising Center for assistance with this requirement, including obtaining a copy of the Waiver Form. This requirement will be checked by Admissions Staff when the student begins the graduation application process.

» Graduation Information
» FAQ about Graduation
» Bookstore
top of page | Procedure Manual Table of Contents

2.27 Graduation (residency requirement)

The student is responsible for officially applying for his/her degree, diploma, or certificate. A student can apply for and graduate from a program at the conclusion of the semester in which all requirements have been met. A minimum of 35% of the semester hours required for the program of study must be completed at CVCC for the student to graduate from CVCC. This requirement will be verified when the student begins the graduation application process with an Admissions Staff.

» FAQ about Graduation

CVCC is an SOC Institution. As a member institution, a student who is an active-duty-service-member is allowed to complete a minimum of 25% of the semester hours required for the program of study to graduate from CVCC. This requirement will be verified when the student begins the graduation application process with an Admissions Staff.

» Servicemembers Opportunity Colleges
top of page | Procedure Manual Table of Contents

2.29 Academic Advising Services

Academic Advising is provided on a regular daily schedule by trained professional staff in the Advising Center in the Student Services Building. All new students are required to meet with Advising Center staff for academic advising and planning for their first registration. At this first meeting staff will assist students with program requirements, course planning, long range goals, explain various college processes, and answer any questions. Students can also complete the registration process with Advising Staff during the periods of registration. Other services provided include class schedule adjustments, academic probation advising, and program completion and graduation progress.

Students can make appointments for advising during registration periods, but drop-in service is also available.

» Advising Services
top of page | Procedure Manual Table of Contents

Grading Procedure:

This procedure provides further information and detail in support of CVCC Policy 2.21 Grading System (curriculum/credit courses). 

The first table below provides the numerical scale established by the Instructional Administrative Council (IAC) for the determination of the final letter grade in a class through the summer 2013 semester. The second table below provides the numerical scale established by the IAC for the determination of the final letter grade in a class beginning with the fall 2013 semester. As stated in the policy, these numerical scales (numerical averages) are to be used by all curriculum instructors when assigning letter grades.

Scale for Summer 2013 Semester
Final
Letter
Grade
Numerical Average to be Used to Determine Final Letter GradeGrade Points Earned
Per Credit Hour For Final Letter Grade (not applicable for developmental courses)
Other Comments
A 93 to 100 4.0  
B 86 to 92 3.0  
C 78 to 85 2.0  
D 70 to 77 1.0 Not a valid grade for
developmental courses
F or WF Below 70 0.0 Not a valid grade for
developmental courses 
P 78 to 100 Not applicable Valid for developmental math courses
(DMA courses)
CS Less than 78 Not applicable

Valid only for developmental courses except for developmental math (DMA courses) - see further comments below

R Less than 78  Not applicable  Valid only for developmental
math (DMA courses) - see further comments below
WP Not applicable  Not applicable  Withdrew Passing
AU Not applicable  Not applicable  Used to indicate the student just
audited the class
 

Scale for Fall 2013 Semester
Final
Letter
Grade
Numerical Average to be Used to Determine Final Letter GradeGrade Points Earned
Per Credit Hour For Final Letter Grade (not applicable for developmental courses)
Other Comments
A 90 to 100 4.0  
B 80to 89 3.0  
C 70 to 79 2.0  
D 60 to 69 1.0 Not a valid grade for
developmental courses
F or WF Below 60 0.0 Not a valid grade for
developmental courses 
CS Less than 70 Not applicable

Valid only for developmental English and developmental reading courses; not valid for developmental math (DMA courses) - see further comments below

P 80 to 100 Not applicable

Valid only for developmental math courses (DMA courses)

R Less than 80  Not applicable  Valid only for developmental
math (DMA courses) - see further comments below
WP Not applicable  Not applicable  Withdrew Passing
AU Not applicable  Not applicable  Used to indicate the student just
audited the class

Effective fall 2012, the developmental math curriculum has been redesigned (DMA courses) and a revised grading system for developmental math adopted. A grade of P (Passed) indicates satisfactory completion and a grade of R (Retake) is issued to a student who fails to earn a grade of P. Students who receive a grade of R and elect to repeat the course must pay any tuition and fees for the course again.

Except for developmental math courses, a grade of A, B, or C (depending on the numerical average earned) is used to indicate satisfactory completion of a developmental course. A grade of CS (continued study) is issued to a student who fails to earn a grade of A, B, or C. Students who receive a grade of CS and elect to repeat the course must pay any tuition and fees for the course again

The per credit hour grade point average (GPA) shall be calculated in the following manner: The credit hours for each course for which grade points are applicable are multiplied by the grade points awarded for the student's course grade to obtain the grade points for a given course. A grade point total is determined by adding the grade points earned in each course. The GPA is the grade point total divided by the total of the credit hours used to determine the grade point total.

top of page | Procedure Manual Table of Contents

 
2550 US HIGHWAY 70 SE • HICKORY, NC • 28602-8302 • 828.327.7000
828.327.7000
Updated 05.13.2014: Web Administrator