Top Banner
828.327.7000

Procedures

PART 1| PART 2

Academic/Instructional Procedures- Part 2

2.22 Academic Forgiveness

The Academic Forgiveness policy applies to any student who was re-enrolled at CVCC no later than the summer semester of 2010 and had a break in enrollment of at least 36 months prior to the summer semester of 2010. Eligible students make an appointment with the Chief Student Services Officer to discuss their request.

top of page | Procedure Manual Table of Contents

2.23 Honors and High Honors (graduation)

GPA for Graduation:

The cumulative grade point average (GPA) is calculated by the Student Records Office to determine Honors or High Honors eligibility for each student who completes the Graduation Application process. This calculation is performed when all program requirements are complete and verified. Eligible students will have the Honors or High Honors designation printed on their transcripts.

» Graduation Information
» FAQ about Graduation

GPA for Commencement Ceremony:

Cumulative grade point averages (GPA) will be determined at the conclusion of each fall semester for the purpose of recognition in the Commencement Program produced for the CVCC Commencement Ceremony that is held in the spring semester. The Student Records Office will calculate this GPA for students who submit the Graduation Application by the required priority deadline. This GPA may be different than the GPA calculated at the conclusion of the program of study.

Questions should be directed to the Student Records Office.

top of page | Procedure Manual Table of Contents

2.24 Honors and High Honors (fall and spring semesters)

The Student Records Office will determine the eligibility of each student to be awarded Honors or High Honors at the conclusion of each fall and spring semester. Eligibility will be determined when all requirements for the semester have been processed and verified.

Once the list of Honors and High Honors students has been determined, the Student Records Office will make the list available to the Chief Academic Officer. Each honored student will receive a congratulatory letter through his or her secure CVCC e-mail. The lists will also be published through local media outlets.

top of page | Procedure Manual Table of Contents

2.25 Academic Sanctions

Student academic progress is monitored each semester and the GPA will be calculated when all requirements have been completed and verified for the semester. Each student who has earned a GPA eligible for Academic Probation will be notified by the Student Records Office through the secure college e-mail account. This notification e-mail will direct the student to visit the Advising Center by a specific date to receive academic counseling designed to improve academic performance. The Academic Probation notation will be recorded in the database and will prevent the student from future registration until s/he has met with an Advisor in the Advising Center. Depending on the actual GPA and subsequent academic progress, it is possible for a student to be on Academic Probation for multiple semesters. The student will repeat this process until the earned GPA is 2.0 or higher and the student is no longer eligible for Academic Probation.

top of page | Procedure Manual Table of Contents

2.26 Graduation/Curriculum Program of Study Completion

The student is responsible for officially applying for his/her degree, diploma, or certificate. A student can apply for and graduate from a program at the conclusion of the semester in which all requirements have been met. The college celebrates the achievement of graduation once an academic year at a Commencement Ceremony in the spring semester. Students who have completed requirements within the academic year cycle (Fall, Spring, Summer) are encouraged to participate in the Commencement Ceremony.

Students begin the graduation application process with Admissions Staff in Student Services. Specific priority deadlines have been established and are published on the Student Records web page under Graduation.

» Graduation Information

CVCC requires that students complete the last 15 hours of coursework at CVCC unless a waiver is requested and approved. Students should work with the Advising Center for assistance with this requirement, including obtaining a copy of the Waiver Form. This requirement will be checked by Admissions Staff when the student begins the graduation application process.

» Graduation Information
» FAQ about Graduation
» Bookstore
top of page | Procedure Manual Table of Contents

2.27 Graduation (residency requirement)

The student is responsible for officially applying for his/her degree, diploma, or certificate. A student can apply for and graduate from a program at the conclusion of the semester in which all requirements have been met. A minimum of 35% of the semester hours required for the program of study must be completed at CVCC for the student to graduate from CVCC. This requirement will be verified when the student begins the graduation application process with an Admissions Staff.

» FAQ about Graduation

CVCC is an SOC Institution. As a member institution, a student who is an active-duty-service-member is allowed to complete a minimum of 25% of the semester hours required for the program of study to graduate from CVCC. This requirement will be verified when the student begins the graduation application process with an Admissions Staff.

» Service members Opportunity Colleges
top of page | Procedure Manual Table of Contents

2.29 Academic Advising Services

Academic Advising is provided on a regular daily schedule by trained professional staff in the Advising Center in the Student Services Building. All new students are required to meet with Advising Center staff for academic advising and planning for their first registration. At this first meeting staff will assist students with program requirements, course planning, long range goals, explain various college processes, and answer any questions. Students can also complete the registration process with Advising Staff during the periods of registration. Other services provided include class schedule adjustments, academic probation advising, and program completion and graduation progress.

Students can make appointments for advising during registration periods, but drop-in service is also available.

» Advising Services
top of page | Procedure Manual Table of Contents

2.21 Grading Procedure:

This procedure provides further information and detail in support of CVCC Policy 2.21 Grading System (curriculum/credit courses).

Table 1 provides the numerical scale established by the Administrative Instructional Council (AIC) for the determination of the final letter grade in a course beginning with Fall 2014 semester. Beginning Fall 2014 semester, developmental reading and English courses are combined and revised with DRE prefixes.

All courses with a prefix lower than 100 are graded with a P(Passed) or R(Re-enroll). This includes all DRE, all DMA, CTS 080, and OST 080 courses.

Table 2 provides the numerical scale established by the Administrative Instructional Council (AIC) for the determination of the final letter grade in a course taken during Fall 2013, Spring 2014, and Summer 2014 semesters. Beginning with the Fall 2013 semester, the 7-point grading scale was revised to a 10-point grading scale.

Table 3 provides the numerical scale established by the Administrative Instructional Council (AIC) for the determination of the final letter grade in a course taken during Fall 2012, Spring 2013, and Summer 2013 semesters. Beginning with the Fall 2012 semester, developmental math classes are revised with DMA prefixes and grades earned are P(Passed) or R(Re-enroll).

 

Table 1: Grading Scale Effective Fall 2014 Semester
Final Letter
Grade
Numerical AverageGrade Points Earned
Per Credit Hour
Other Comments
A 90 - 100 4.0 Excellent
Not a valid grade for
Developmental Courses
B 80 - 89 3.0

Above Average
Not a valid grade for
Developmental Courses

C 70 - 79 2.0 Average
Not a valid grade for
Developmental Courses
D 60 - 69 1.0

Below Average
Not a valid grade for
Developmental Courses

F Below 60 0.0 Failed
Not a valid grade for
Developmental Courses
WF Below 60 0.0 Withdrew Failing
Not a valid grade for
Developmental Courses
P 80 -100 Not applicable Passed
Valid grade for all
Developmental Courses
(All DMA, All DRE, CTS 080,
OST 080)
R Below 80 Not applicable Re-enroll
Valid grade for all
Developmental Courses
(All DMA, All DRE, CTS 080,
OST 080)
WP Not applicable Not applicable Withdrew Passing
Valid grade for all Courses
AU Not applicable Not applicable Audit
Valid grade for all Courses

  Table 2: Grading Scale Effective Fall 2013, Spring 2014, and Summer 2014 Semesters
Final Letter
Grade
Numerical AverageGrade Points Earned
Per Credit Hour
Other Comments
A 90 - 100 4.0 Excellent
Not a valid grade for
DMA Courses
B 80 - 89 3.0

Above Average
Not a valid grade for
DMA Courses

C 70 - 79 2.0 Average
Not a valid grade for
DMA Courses
D 60 - 69 1.0

Below Average
Not a valid grade for
Developmental Courses

F Below 60 0.0 Failed
Not a valid grade for
Developmental Courses
WF Below 60 0.0 Withdrew Failing
Not a valid grade for
Developmental Courses
CS Below 70 Not applicable Continued Study
Valid grade for
Developmental ENG, RED,
CTS, and OST Courses-not
DMA Courses
P 80-100 Not applicable Passed
Valid grade for all
DMA Courses
R Below 80 Not applicable

Re-enroll
Valid grade for all
DMA Courses

WP Not applicable Not applicable Withdrew Passing
Valid grade for all Courses
AU Not applicable Not applicable Audit
Valid grade for all Courses

  Table 3: Grading scale Effective Fall 2012, Spring 2013, and Summer 2013 Semesters
Final
Letter
Grade
Numerical Average Grade Points Earned
Per Credit Hour
Other Comments
A 93 - 100 4.0

Excellent
Not a valid grade for DMA Courses

B 86 - 92 3.0

Above Average
Not a valid grade for DMA Courses

C 78 - 85 2.0 Average
Not a valid grade for DMA Courses
D 70 - 77 1.0 Below Average
Not a valid grade for
Developmental Courses
F Below 70 0.0

Failed
Not a valid grade for
Developmental Courses

WF Below 70 0.0

Withdrew Failing
Not a valid grade for
Developmental Courses

CS Below 78 Not applicable

Continued Study Valid grade for
Developmental ENG, RED, CTS,
and OST Courses-not DMA Courses

P 78 - 100 Not applicable Passed
Valid grade for DMA Courses
R Below 78 Not applicable Re -enroll
Valid grade for DMA Courses
WP Not applicable Not applicable Withdrew Passing
Valid grade for All Courses
AU Not applicable Not applicable Audit
Valid grade for All Courses

How To Calculate GPA
The measure of a student’s overall academic performance at the college shall be a grade point average (GPA) based on a 4.0 scale. The computation of GPA includes only those courses completed at CVCC numbered 100 or higher and for which a grade of A, B, C, D, F, or WF is received. (See also Repeat Policy).

The GPA may be calculated in the following manner: 

  1. Determine Total Hours Attempted. (Hours attempted are equal to the number of credit hours assigned to a course as shown on your CVCC transcript.)
  2. Determine Total Grade Points Earned. The grade point value for a course is multiplied by the number of attempted credit hours for the course.

    For Example
    : A grade of “A” is earned in ENG 111. A grade of
     “A” carries a value of 4 credit hours.
     ENG 111 is a 3 credit hour course: 4 x 3 = 12. 
     In this example, 12 grade points were earned for ENG 111.
  3. Divide the Total Grade Points Earned by the Total Hours attempted to determine Cumulative GPA.

Example:
Course Hours Attempted Grade Earned Grade Points Earned
BIO 168 4 A 16 (4 x 4 = 16)
ART 111 3 C 6 (3 x 2 = 6)
ACA 111 1 B 3 (1 x 3 = 3)

Total Grade Point Earned = 25
Total Hours Attempted = 8
25 divided by 8 =3.125

top of page | Procedure Manual Table of Contents

 
2550 US HIGHWAY 70 SE • HICKORY, NC • 28602-8302 • 828.327.7000
828.327.7000
Updated 09.10.2014: Web Administrator