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CVCC Policies

PART 1 | PART 2

3. Student Services -Part 2

3.19 Student Due Process

Upon request by a student, the Chief Student Services Officer will provide assistance with this process.

Students who have a grievance with CVCC may have their grievance reviewed in accordance with this student due process policy. A grievance for purposes of this policy is a dispute regarding a final course grade received, a dispute regarding a disciplinary action imposed, other allegation of unjust treatment, or discrimination on the basis of race, color, national origin, sex/gender, religion, creed, age, or disability. The “event date” for purposes of this policy is as follows:

  1. For a grievance regarding a final course grade received, the date on which the grade was mailed to the student, made available to the student through an online portal or other electronic means, or otherwise made available to the student;
  2. For a grievance regarding disciplinary action, the date on which written notice of the disciplinary action was mailed or otherwise provided to the student; or
  3. For other grievances, the date on which the alleged unjust or discriminatory treatment occurred.

Steps that students must take to have their grievance reviewed.  The student is not required in any step to confront alone the person he/she claims is responsible for the unjust or discriminatory treatment.
Step 1
- As soon as possible but no later than the 14th calendar day (excluding CVCC institutional holidays) following the "event date," the student is encouraged to initiate a discussion of the grievance with the CVCC employee who is allegedly responsible for the unjust or discriminatory treatment and/or with that employee's immediate supervisor (the "Step 1 Supervisor" for purposes of this policy). This discussion should include an attempt to resolve the grievance.

Step 2 - If the grievance is not resolved in Step 1, the student may initiate a Step 2 grievance review by completing the student portion of the CVCC Student Grievance Form ("the Form") and submitting the Form to the following CVCC official (the "Step 2 Supervisor" for purposes of this policy):

  • If the Step 1 Supervisor is other than an executive director, dean, or vice-president, the Step 2 Supervisor shall be the dean for the school in which the grievance originated; or
  • If the Step 1 Supervisor is an executive director, dean, or vice-president, the Step 2 Supervisor shall be the immediate supervisor of the Step 1 supervisor.

The student must submit the Form as soon as possible after completetion of Step 1 but no later than the 21st calendar day (excluding CVCC institutional holidays) following the "event date." Students may obtain the Form from the Step 2 Supervisor or from the Chief Student Services Officer.

The Step 2 Supervisor shall review the grievance and provide the student with a Step 2 written decision within 7 calendar days (excluding institutional holidays) following receipt of the Form. The Step 2 Supervisor shall also complete the supervisor portion of the Form and submit a copy to the Office of the President.

Step 3 - If the grievance is not resolved in Step 2, the student may initiate a Student Grievance Committee review by completing the student portion of the CVCC Student Grievance Committee Review Form (the "Committee Review Form") and submitting that Committee Review From to the Office of the President as soon as possible but no later than the 7th calendar day (excluding CVCC institutional holidays) following receipt of the Step 2 written decision. Students may obtain a Committee Review Form from the Office of the President or from the Chief Student Services Officer.

Following receipt of a Committee Review Form, a Student Grievance Committee ("the Committee") shall be selected. The Committee membership (5 voting members and a non-voting chair) shall be as follows and shall not include any members who have had any involvement in the grievance to date:

  • Committee Chair (a non-voting member) - A Vice President selected by the President;
  • 2 voting representatives selected by the Committee Chair from a group of 9 faculty or non-credit professional staff representatives (3 from each academic school) appointed by the President;
  • 1 voting representative selected by the Committee Chair from a group of 2 Student Services counselors or admissions representatives appointed by the President; and
  • 2 voting student representatives selected by the Committee Chair from the group of 5 current SGA officers.

The Committee Chair shall schedule a review/hearing by the Committee within 7 calendar days (excluding CVCC institutional holidays) following the receipt of the Committee Review Form by the Office of the President.

Following the review/hearing, the Committee must decide if the student has been treated unjustly and if so, must recommend corrective action. Committee decisions shall be determined by a majority vote of the Committee members and are final. Decisions made by the Committee shall be provided in writing to the student by the Committee Chair within 3 calendar days following the completion of the review and hearing. Copies of the written decision shall be provided to the Chief Student Services Officer, to the Office of the President, and to the CVCC employees involved in Steps 1 and 2 of the grievance process.

The following exception applies if the CVCC employee who is allegedly responsible for the unjust treatment is a Vice President. The Step 1 Supervisor shall be another Vice President appointed by the President.

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3.20 Student Activities

CVCC encourages student co-curricular activities and student organizations that promote student growth, except for campus organizations commonly referred to as social fraternities and/or sororities. Organizations and activities shall be open to all students regardless of race, color, sex, religion, disability, or national origin. Procedures for organizing student activities and for establishing student organizations shall be established by the Chief Student Services Officer or designee. All students are encouraged to participate in the Student Government Association (SGA). SGA is intended to be a vehicle through which students have input into CVCC decisions and into the general welfare of students. The SGA President is a nonvoting member of the Board of Trustees.

On-campus fund-raising activities and other on-campus solicitation activities by students and/or student groups must be approved in accordance with guidelines established by the President’s Cabinet.

3.21 Health Services

No formal health care program for students is provided. However, the Student Government Association shall include various health-related activities in its annual program planning. These may include presentations by college personnel or outside health care agencies on substance abuse, HIV, wellness, nutrition, or other vital health care topics. Any student, faculty, or staff health-related emergencies are referred to area health care agencies. CVCC has developed procedures designed to protect all employees and students in the workplace from exposure to blood borne pathogens. A copy of these procedures is on file in the Personnel Office.

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3.22 Job Placement Services

CVCC shall make job placement services available to students and alumni. CVCC also partners with other agencies in the local JobLink Career Center.

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3.23 Intercollegiate Athletics
CVCC is authorized to operate an intercollegiate athletic program (the Athletic Program). Catawba Valley Community College (CVCC) is a member in good standing with the National Junior College Athletic Association (NJCAA). All CVCC intercollegiate sports are registered as Division II sports with the NJCAA and shall abide by NJCAA Division II policies. All CVCC intercollegiate sports shall adhere to North Carolina Community College System (NCCCS) policies (23 SBCCC 02C .0110INTERCOLLEGIATE).
 
Financial support for the Athletic Program shall not be provided from state funds. Students participating in the Athletic Program (Student Athletes) are subject to the same policies and rules that apply to all students.

Scholarships
The CVCC Athletics Director shall ensure that the intercollegiate athletic program complies with the following policies regarding scholarships for participation in intercollegiate athletics.

All financial holdings and distributions of athletic scholarships shall be managed by the CVCC Business Office. Any assistance, regardless of the source, shall be officially recorded and disbursed by the CVCC Business Office.

Athletic scholarships shall only pay for tuition, college fees and course-related books and materials as required by the course. The amount awarded shall not exceed the cost of tuition, fees and class materials. State funds shall not be used for scholarships or any other aspects of the athletic program. Additional athletic funds may be used for room and board associated with temporary athletic events.

Athletic scholarships shall only be issued to students who are eligible to participate in their sport.
Athletic scholarships may be revoked when a student-athlete becomes ineligible, is removed from the team due to disciplinary reasons, graduates, or voluntarily withdraws from the sport. Athletic scholarships may not be revoked due to poor athletic performance.

Scholarships are renewed annually by July 31 each year. Athletic scholarships shall be renewed for the same amount or more. Should an athletic scholarship not be renewed by July 31 for the same amount or more, the student-athlete is released from all obligations to the CVCC team and may pursue other school participation without a transfer waiver form from the NJCAA.

Drug and Alcohol Education/Testing
CVCC shall provide an annual drug and alcohol awareness education program for all Student Athletes and for Athletic Program coaches and staff.

The CVCC Athletic Department reserves the right to test Student Athletes for drugs and/or alcohol use at random and at any time in accordance with procedures established by the Athletic Program.

Positive Drug Testing Sanctions

  1. First Positive Situation - Upon receiving a positive test, a student athlete may remain in the Athletic Program on athletic scholarship, but shall be suspended from competition for a designated period of time. The athlete will be required to attend counseling and rehabilitation with Catawba County Mental Health or other agency identified by CVCC. The athlete must also undergo additional drug screenings. Other disciplinary actions may be imposed as determined appropriate by the coach. Any athlete not willing to comply with disciplinary actions will be suspended from the Athletic Program.
  2. Second Positive Situation - If a second positive screening occurs, the athlete will be immediately suspended from the Athletic Program and will lose his/her athletic scholarship.

Any student athlete who refuses to participate in the drug and alcohol awareness education program, the random drug and alcohol use testing program, or the counseling/rehabilitation required after a "first positive situation" will not be permitted to participate in the Athletic Program. If a student athlete signs the drug-testing consent form and declines the drug test, he/she shall be considered to have a positive drug test.

Disciplinary action (sanctions) may also be imposed on Student Athletes for falsifying signatures of persons, attempting to manipulate urine specimens, failing to produce a sample in a reasonable amount of time, or failing to appear for a scheduled drug test.

Any student athlete who willfully admits to substance abuse is subject to disciplinary actions and review of athletic privileges.

Student Athletes have the right to appeal any decision of the coach or other grievance in accordance with the CVCC student due process policy.

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Updated 04.04.2014: Content Editor